We created this welcome packet to help you prepare for your arrival to the Brown campus and ensure an enriching and rewarding time while you are here. Please review this information carefully, and let us know if you have any questions. The information contained herein is general and applies to all BBCESP students.
In the first week of this joint program, BBCESP students will be enrolled in a one-week Summer@Brown course, and live among additional students participating in other one-week courses, until the BBCESP students head up to the Berklee campus on Saturday. This handbook is focused on that first week at Brown and seeks to help with preparation for and integration into this lively learning community.
Students, we are thrilled you have decided to attend the BBCESP, and look forward to engaging with you in a robust academic program balanced with activities, meeting new friends, and discovering your capabilities!
Parents and guardians, we are looking forward to having your child on our campus this summer, and thank you for allowing us that privilege!
Attending a summer academic program at a college or university is a significant event for a high school student—and no less so for their parents and guardians. We are mindful that parents/guardians and students share in the exhilaration upon learning of the student’s acceptance into the program, but that in addition, many parents and students have some anxieties.
We hope that this For Accepted Students document communicates not only the excitement of the program but also addresses your concerns. Additionally, we are always happy to talk to parents, guardians, and students to answer questions or address concerns that you may not be covered within these pages.
Independence is central to the Brown Pre-College experience, and for many students, this level of independence will be new. They will need to find within themselves self-discipline to manage their time, set their priorities, and to be mindful of such things like eating balanced meals, getting enough sleep, and doing their own laundry—all without parental assistance. The Pre-College programs at Brown are a great opportunity for a bright, motivated young person to practice managing his or her daily life in a supportive environment.
This combination of rigorous academics and personal independence most certainly prepares pre-college students for the challenges of college life. Indeed, students and their parents/guardians have often said that the best part of the program was the personal growth that occurred. When pre-college students successfully complete a program at Brown, they emerge with renewed confidence that they will be able to make a successful adjustment to college life.
Students will learn quickly how—and how necessary it is—to balance their academic responsibilities with responsible living in a community of like-minded students. They do so with the help of a team of carefully selected and trained staff, including professional year-round Brown staff, graduate student Residence Directors (RDs) and Resident Assistants (RAs), who also live in the residence halls. These skilled and caring live-in staff help students learn how to balance the competing demands of an exceptionally rich and rewarding academic and social life, and serve as a resource for everything from guiding students to resources around campus to aiding them in negotiating roommate conflicts. Our primary goal is to create a safe atmosphere which supports student success, and the residential staff's emphasis on community-building and individual responsibility encourages students to develop the necessary skills and capacities in a way that is as enjoyable as it is rewarding.
You will receive a personalized email that outlines a checklist of items that need to be completed in order for you to attend the week’s program at Brown. As you work through the steps it is recommended that students and parents/guardians write down all usernames and passwords. Included in the checklist are account activation, forms completion, and an online tutorial that reviews Brown’s values and policies.
Forms are submitted electronically through DocuSign, an electronic signature provider where you can fill out and sign our required forms, digitally. Most forms include sections for both students and parents/guardians to complete.
Additional Forms, if applicable:
Students with significant food allergies or intolerance should complete a complete a Disability Accommodations or Services Request Form. Along with this form, students may need to submit documentation of their area of disability and needs. More information can also be found on the SEAS Website under "School of Professional Studies (SPS) Programs".
Due to recent measles outbreaks within the United States, all Pre-College students must have completed their measles vaccinations at least two weeks prior to starting their program. For other immunizations requiring more than one inoculation (such as hepatitis B and varicella), you must submit proof that you have begun the series and had as many of the inoculations (shots) as possible within the time frame/schedule specified on the Brown Immunization and Medical History Report. In this case, you are considered to be in compliance with the requirements for the current summer term.
Students who arrive on campus without their immunization record or are not up to date with their inoculations for measles will be placed in a separate residence hall and will be unable to attend class until they provide appropriate records, or they will have to depart campus.
There are resources to help students with food-related allergies and other needs for accommodations to navigate the options in the dining halls. First, please review the overview Resources Guide of how signage and options allow many students to manage without additional accommodations. If more assistance is needed, ongoing dining accommodations are coordinated through the Dining Services dietitian by calling 401-863-3343 or emailing email@example.com. Options could include using an online special meal request system, access to the Allergen Friendly Pantry, and guidance navigating the online information and dining halls. In addition, temporary dining accommodations can be provided using a Chef's card that is available on request when students swipe into one of the two main dining halls, the Sharpe Refectory (Ratty) and the Verney-Woolley (V-Dub). These cards can be used to request a special meal if a student arrives on a weekend and has not yet formally arranged accommodations. These cards will enable a student to request a meal that is gluten free or free of the following allergens: shellfish, soy, dairy, nuts, peanuts, eggs, wheat, alcohol and fish. The menu options using this card are more limited and a meal is provided once the card is received so will take some additional time.
Each student room provides typical college furniture: a bed, desk and chair, dresser, trash can, and access to wireless Internet.
Students may find information about rentals of fans, refrigerators, microwaves, linens, and laundry services through the Brown Student Agencies website.
You may NOT bring pets, cooking devices, air conditioners, or motor vehicles (except commuter students) to campus.
How much additional money to bring depends in part on how long a student will be staying at Brown and on normal spending habits, but more importantly on the learning community we seek to foster here. Our students come from all over the world, and from home and community situations that reflect the wide range of socio-economic and cultural diversity that characterizes our world. As a place dedicated, above all, to student learning and development, and that supports and encourages diversity in all forms for the common good, students do not need a significant amount of spending money to have a rewarding and transformative experience at Brown. Most program activities are free, and we encourage students to engage in activities that are no-cost or low-cost so that the community of learners we seek to build can be an inclusive one and remain focused on learning. When considering how much spending money to provide your student for their stay at Brown, consider these community-building goals along with their more practical, daily needs.
Students check in between 9:00am and 1:00pm on the Sunday before classes start. Once on campus, students will be directed to the check-in location where they will receive their residence hall room keys, Brown ID card, an orientation schedule, and campus map.
Although students should make every effort to plan their travel to Brown based on a Sunday arrival, procedures are in place to accommodate Saturday arrival for those students who are arriving from long distances and need to work around flight schedules. There is a $150 early arrival fee for students arriving on Saturday. Early arrival must be requested in advance of the program. If you meet the early arrival criteria due to long-distance travel, please email firstname.lastname@example.org. As buildings are in use throughout the summer, the rooms for specific programs may not be available until Sunday at 9:00am; therefore, any approved early arrivals may be housed in a different building than the one students will be assigned to on Sunday.
In recent years, bus, train, and airline carriers have instituted a range of policies related to unaccompanied minors traveling. Brown Pre-College Programs are unable to meet many of these new requirements, so we urge families/guardians to review their likely carrier’s policies early and make decisions about travel based on the assumption that students must arrive on campus for orientation without assistance from the Pre- College programs.
Campus Tours for students and their families will be given at multiple times during the Sunday morning of check-in. Details will be provided on tour times during check-in.
General Pre-College Orientation for students and their families is offered on Sunday after students check in. Following orientation, parents should plan to depart campus by 2:45pm. An orientation for students only will take place at 3:00pm. Orientation activities for students generally end by 7:30pm.
Students should make every effort to arrive between 9:00am and 1:00pm on the Sunday before their classes begin. Students who arrive after 1:00pm must check in at the Office of Residential Life, Grad Center E, 42 Charlesfield Street, 3rd Floor, Room 302. Any student who arrives after 9:00pm will be housed in a temporary room for the evening until they officially check in at Grad E, 3rd Floor, Room 302 at 8:00am on Monday morning.
On Saturday, July 13 students will be transported to Berklee College of Music.
While we understand that many students have very busy summer schedules, we strongly discourage students from enrolling in classes that conflict with their other activities and which would require them either to miss the first or the last days of a class. Pre-College courses are intensive learning experiences: missing classes at either the beginning or the end of the session jeopardizes a student's ability to engage successfully and complete course work. Many classes also involve group work, and a student missing classes at the beginning or the end of the session can also jeopardize the learning experience of other students in the class.
A team of carefully selected and trained Residence Directors (RDs) and Resident Assistants (RAs) live in the residence halls. These skilled and caring staff are on hand to assist students in navigating the transition from home to college life. The residential staff will help you balance the competing demands of academics and socializing, and enforce policies when necessary to ensure a safe and supportive environment. The staff will be your resource for everything from finding the nearest restaurant to guiding you through the academic resource and support systems.
Students are randomly assigned to single, double, and triple occupancy rooms or single-sex suites in various residence halls on campus. Every residence hall is different, so the number of double rooms available may be limited in some buildings. Students that need to request special housing accommodations should complete a Disability Accommodations or Services Request Form. Along with this form, students may need to submit documentation of their area of disability and needs. More information can also be found on the SEAS Website under the School of Professional Studies (SPS) Programs.
To provide a typical Brown University experience and due to the volume of residential students arriving each week, students are randomly assigned to rooms so that they can build friendships with new people. We are unable to honor roommate, suitemate, floor-mate, or same building requests. BBCESP students will be housed in the same building with each other.
Students are required to check-in with their Resident Assistants every evening at the designated curfew time and remain on their floor unit for the evening. The residential staff will place a call to the parents/guardians of any student who is more than one minute late for curfew. The Department of Public Safety will be informed after an appropriate interval of time. Repeated and/or serious violations of the curfew could result in dismissal from the program.
Adhering to the curfew policy is the student’s responsibility. While residential staff will take reasonable measures to ensure that students adhere to the curfew, once a student has been verified as being within the residence halls at the designated time, it cannot be guaranteed that the student will not subsequently choose to leave the residence hall area.
Curfew hours for Pre-College students are: 10:00pm. – 6:00am.
For more details, please read the Residential Policies section on our website.
There are laundry facilities in the basements of all residence halls. You will need to supply your own detergent, softener, and bleach. All washers and dryers operate using Bear Bucks. To pay for laundry services, you must purchase a Bear Bucks Guest Card for $1.00 at any ValuePort machine. (ValuePort machines are conveniently located at the Rockefeller Library, Sciences Library, Sharpe Refectory lower level, Josiah's, Stephen Robert '62 Campus Center, Bookstore Lobby, Emery Woolley Hall, and at 222 Richmond Street.) Please DO NOT add funds/Bear Bucks to your summer Brown ID card. Money added to Bear Bucks cards allows you to use laundry machines, vending machines, and printers in the public computing clusters. Each washer and dryer costs $1.50 per load. It is advised to only add money in small increments, as unused funds are not refundable. Alternatively, you can find out about professional laundry services by visiting the Brown Student Agencies website beginning in May.
Click to see a map of ValuePort locations.
Students may not be away from campus overnight without permission. Students who need to be away from campus overnight or on weekends must inform their Resident Assistant and request permission from their parents. An overnight permission form, submitted by a parent or guardian, is required for each instance, detailing date and time of departure, destination, expected time of return, and emergency contact information. An Overnight Leave Form must be completed online or parents may download a paper version and either fax (401) 863-1331 or email (RDemail@example.com) the completed form to the Pre-College Campus Life office 48 hours in advance of departure.
Note: This policy is intended for students who need to return home for a family obligation or visit with a relative in the nearby area. It is not intended for students to stay out after curfew. Students who do not have permission to leave campus overnight will be treated as a missing person.
Breakfast, lunch, and dinner are served in one of Brown’s dining halls daily. You may invite guests to enjoy a meal with you on a cash basis. In addition, there are numerous shops and restaurants on Thayer Street.
Students with significant food allergies or intolerance should complete a complete a Disability Accommodations or Services Request Form. More information is available above in this document, under “Additional forms, if applicable”.
Please review the Brown Pre-College Code of Conduct.
Parents/guardians: we know that you will want to be in touch with your child—and they with you—and we encourage you to talk to them about when and how much to be in touch. It frequently happens that within hours of your departure, the students are so immersed in the experience that their sense of time—of when they last spoke to their parents/guardians—is very different from their parents’/guardians’ sense.
Most students and their parents/guardians find that cell phones are the most convenient option. If your student does not have access to a cell phone, the most reliable and easiest way to make long distance calls is with a prepaid calling card sold at the Brown Bookstore located at 244 Thayer St. Except in emergency situations, Pre-College staff cannot generally honor requests to track down a student; hence, our request that you arrange regular times to be in touch with your child.
We hope this For Accepted Students document gives you a good idea of what Brown's Pre-College Programs hold for you. If you have questions, please don’t hesitate to contact us:
Telephone: (401) 863–7900FAX: 401.863.3916Email: firstname.lastname@example.org
Emergency Contact: Brown Department of Public Safety: (401) 863–3322