For Accepted Students

On Location: Rome, Italy

Congratulations on your acceptance! We have compiled some important information for you; please review this carefully with your family and don’t hesitate to contact us with any questions. We look forward to seeing you in Rome!

I. Before You Arrive

Next Steps - Required Items

You will soon receive a personalized email outlining a checklist of items that need to be completed in order for you to attend the program. Included in the checklist are student account activation, electronic billing and payment access, travel itinerary request, forms completion via DocuSign and an online tutorial that reviews Brown’s values and policies. As you work through the steps, it is recommended that students and parents write down all usernames and passwords.

Forms are submitted electronically through DocuSign, an electronic signature provider where you can digitally fill out and sign our required forms and waivers. Forms include sections for both students and parents to complete.

You can expect to complete the following forms:

  • Pre-College Off-Campus Programs Student Acceptance and Release and Waiver Form
  • Medical Authorization Form
  • Medical and Immunization Medical Report — Requires a medical provider signature.
  • Off Campus Dietary Form
  • Travel Itinerary

If applicable:

  • Students with significant food allergies or intolerance should complete a complete a Disability Accommodations or Services Request Form. Along with this form, students may need to submit documentation of their area of disability and needs. More information can also be found on the SEAS Website under "School of Professional Studies (SPS) Programs".

Please Read: Important Health Advisory

Due to recent measles outbreaks within the United States, all Pre-College students must have completed their measles vaccinations at least two weeks prior to starting their program. For other immunizations requiring more than one inoculation (such as hepatitis B and varicella), you must submit proof that you have begun the series and had as many of the inoculations (shots) as possible within the time frame/schedule specified on the Brown Immunization and Medical History Report. In this case, you are considered to be in compliance with the requirements for the current summer term.

Program Orientation

A required online program orientation for you and a parent is scheduled for Sunday, April 28, 2019 at 6:00pm EDT. We will review important program information and give you an opportunity to ask questions. To participate in this orientation, you will need access to a computer (no webcam necessary).


Travel Dates and Times

Program Dates: Sunday, June 23, 2019 - Saturday, July 6, 2019

Arrival – Sunday, June 23, 2019 at Rome Fiumicino International Airport (FCO) between 8:00am and 12:00pm CEST. Staff will be present as of 8:00am*.

Departure – Saturday, July 6, 2019 from Rome Fiumicino International Airport (FCO) between 9:00am and 1:00pm CEST.

*If you are experiencing difficulty identifying flights within the arrival or departure time frames, please contact a program advisor at 401–863–7900 or before making a reservation.

Once you have confirmed your flights, please submit the travel itinerary form. This form will be sent to you in your checklist email.

Unaccompanied Minors

In recent years, bus, train, and airline carriers have instituted a range of policies related to unaccompanied minors traveling. As such, Brown Pre-College Programs are unable to meet many of these new requirements. Program staff can support students upon arrival after clearing customs and at departure upon reaching security.

Airport Pick-Up and Drop-Off

Arrival: Students are met at the Rome Fiumicino International Airport by Brown University staff wearing “BROWN” staff t-shirts. After students collect their luggage at their respective baggage claim areas and make their way through customs, they proceed to the International Arrivals area to meet program staff.

Departure: At the end of the program, staff will accompany students to their respective departure terminal to assist with check-ins and moving through security checkpoints. However, once students are through security, they are responsible for communicating with parents and managing their flight home.

Flight delays

Staff closely monitor all arrival flights and will be available at the airport in the event of unexpected travel delays. If you experience a delay while traveling to Italy, please call or text Brown’s On-Site Director with your new arrival time.

Communication with Families

Program staff will communicate with families during the program via email during key points, such as arrival and departure. Email communication will primarily be intended to inform families that students have arrived safely at destinations.

Families will also receive access to the program blog which will include student posts about program highlights, photos, and student learning.

Students are encouraged to upload photos to the following site once the program begins: On Location: Rome, Italy | Summer 2019 | Media.

Packing List

  • Passport
  • Round-trip ticket
  • Photocopies of important documents – passport, credit cards, etc.
  • Prescription medicine, including inhalers and EpiPens, in their original packaging and copies of prescriptions
  • Cell phone activated for international use
  • Download WhatsApp to your cell phone as it will be used by staff and students during the program
  • Universal Travel Adapter plug that supports voltage 110V-240V
  • Notebook and pens
  • Small backpack for weekend outings
  • Hat
  • Sunglasses
  • Sunscreen
  • Water bottle
  • Comfortable and sturdy walking shoes
  • Comfortable and sturdy sandals or flip-flops
  • Shower robe
  • Pajamas
  • 1-2 sweaters, sweatshirts, or light jacket
  • Rain jacket/poncho or umbrella
  • One or two pairs of long pants or long skirts that cover the knees for church visits
  • One “dressy” outfit (including shoes)
  • Day-to-day clothing (shorts, sundresses, jeans, t-shirts)
  • Toiletries/personal items (i.e. shampoo, toothbrush, toothpaste, hair dryer, etc.)
  • Mini First Aid Kit (with Advil/Tylenol, Band-Aids, antibacterial, gel, bug bite pen, etc.)
  • Spending money (see below)


Students are not required to bring a laptop computer but are welcome to do so. There is wireless internet throughout the Centro. Alternatively, computer labs are available for student use.


Coin operated washing machines and dryers are available at the Centro.

Spending Money

The most convenient way is to acquire a prepaid credit card that can be used as a credit or ATM card. Visa or Mastercard are most widely accepted. Another alternative is to use your bank ATM card; be sure to have your bank activate your card for overseas use before your departure. Cash can also be easily exchanged at the airport or at several locations in the city, but there is usually an additional exchange fee for this service. Students will have an opportunity to take out cash during the program but having euros upon arrival is recommended.

What Not to Bring

Students are prohibited from bringing illegal drugs, alcohol, and weapons of any sort, including pocket or Swiss army knives.

II. During the Program


As a general rule, we try to stay tuned in to each other and to our natural surroundings throughout the program, so we ask that use of mobile devices (for phone calls, texting, social media, etc.) be limited to free time in the evening. Letting go of the frequent connection to our phones helps us form a community and adjust to a new environment more quickly.

The On-Site Director can be reached during the program at 401-323-7965.

Please note: this number will not be active until a few days before the program starts.

Accommodations and Meals

Students reside at the Centro in double or triple rooms fitted with bed, pillow, blankets and bathroom linen. Shared hall bathrooms are separated by gender.

Students can expect three healthy meals served each day at the Centro, with a few meals to be organized at local restaurants.

Dietary Restrictions and Medical Conditions

We will work with the staff to make accommodations for dietary restrictions and food allergies if we are notified in advance. Students must communicate significant food allergies that require meal accommodations (e.g. gluten, shellfish, soy, eggs, milk, peanuts, tree nuts) on the Off-Campus Dietary Concerns Form. Please also indicate dietary preferences, including vegetarians and vegans, to allow us to plan accordingly.

Prescription Medications

Students’ prescription medications will be collected by the On-Site Director or their designee on the first day of the program. Students are responsible for requesting and taking prescribed dosage. Students with life-saving asthma and anaphylaxis medications (eg. EpiPens and inhalers) must keep them on their person at all times. All students who are taking prescription medications should bring prescribed medication in the original container, and a copy of their prescription and give it to the On-Site Director. Having a copy of the original prescription will enable us to replace medication if needed.

Personal Health and Medical Emergencies

The program is experiential in nature so students spend minimal time in a traditional classroom setting. The program can be physically challenging as students will walk between 5 and 15 miles each day. Students are encouraged to monitor their water intake to avoid dehydration due to warm and humid temperatures.

For your safety and comfort during the program, we expect participants to fully disclose any and all pre-existing medical conditions on the required medical forms. Program staff maintains a list of local medical facilities and providers. In the event of a medical emergency, students will be transported to a local hospital located with minutes of the Centro.

Safety and Supervision

Evening supervision will be provided by program staff residing in the residence hall. Staff is available for support and assistance 24 hours a day. Quiet hours are from 9:00pm to 6:00am. Curfew is at 10:00pm, at which point students are expected to be in their rooms and keep noise to a minimum.

Adequate Sleep

Days are busy, requiring the students’ energy and attention throughout the day. We encourage students to monitor their sleep requirements and to respect their roommate’s need for sleep.


Each student participating in an international Pre-College program is automatically enrolled in insurance coverage for accident and sickness, and emergency assistance services during the length of the program.

Fellow Students

There will be approximately 24 students from all over the United States and the world in the program. Usually, there are slightly more females than males ranging from grades 10-12.

III. Policies

Code of Conduct

Please review the Brown Pre-College Code of Conduct.

Financial Information

The payment deadline for the program is Wednesday, May 22, 2019. Students must be paid in full prior to the start of the program. Please review our financial policies, including payment and refund information.


At the conclusion of the program, students will receive a Course Performance Report. Students who successfully complete the program will receive a Certificate of Completion. Additionally, students will be asked to complete a course evaluation. All completion materials, including the evaluation, will be sent 6 weeks after the program concludes. The certificate will be sent via US Mail, but other items will be sent electronically to the email we have on file.

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