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For Accepted Students

Summer@Brown Program, English Language Learners and Pre-Baccalaureate Program

Congratulations on your acceptance to Brown University Pre-College Programs!

We created this welcome packet to help you prepare for your arrival and ensure an enriching and rewarding time here on campus. Please review this information carefully, and let us know if you have any questions.

This welcome packet is applicable to those students enrolled in Summer@Brown, in courses for English Language Learners, and the Pre-Baccalaureate Program. Individual program differences will be reflected in specific course requirements or protocols. The information contained herein is general and applies to all students.


I. A Note to Parents, Guardians, and Students

Welcome to Brown University Pre-College Programs!

Attending a summer academic program at a college or university is a significant event for a high school student—and no less so for their parents/guardians. We are mindful that parents/guardians and students share in the excitement and exhilaration upon learning of the student’s acceptance into the program, but that in addition, many also have some anxieties. We hope that this For Accepted Students document communicates not only the excitement of the program, but also addresses your concerns. And we are always happy to talk to parents, guardians, and students to answer any questions that you may not find an answer to within these pages.

What to Study?

Designed to reflect the broad curriculum of Brown University, our programs are first and foremost academic programs. The course of study undertaken by a student is a significant consideration, and it should be one that simultaneously plays to their strengths and to a deep and motivating interest in a subject area. Some students choose to study in an area that they’ve already explored deeply; others take courses that will advance their skills or understanding in a direction they intend to pursue; yet others respond to their curiosity about areas in which they’ve little experience. The breadth of our curriculum enables us to bring to campus groups of young people as diverse as their academic interests. Indeed, we aim to bring together in classes students who, while they share a common intellectual passion, join a community of learners where they will find an exceptionally diverse array of intellectual passions among their peers as well. All of the classes are designed to engage students in critical thinking and problem solving, while encouraging them to make connections among other points of view and cultures.

Taking More Than One Course

Many students enrolling in our non-credit programs choose to attend multiple sessions throughout the summer, stringing together a series of one-, two-, three-, and four-week courses. This option offers students the opportunity to create their own course of study or to immerse themselves in a variety of subjects. We do recommend that students only take one course at a time: non-credit classes meet daily for 3 hours, and may require an additional 2 - 3 hours daily of outside-of-class work. Students taking more than one at a time may find it hard to keep up with the academic work and at the same time take advantage of the numerous extracurricular and social events available on campus. If you're considering concurrent or overlapping course enrollments, we can help you determine whether undertaking such a course load is advisable. Feel free to contact our office for advising.

NOTE: Pre-Baccalaureate courses meet 8 hours per week with an additional 15 - 20 hours of out-of-class work expected across the 6 week session. The 7th week is reserved for study days and final exams. Pre-Baccalaureate students living on campus are required to take two courses - which constitutes full time study.

Maturity and Independence

Independence is central to the Brown Pre-College experience, and for many students, this level of independence will be a new experience. They will need to find within themselves self-discipline to manage their time, set their priorities, and be mindful of such things like eating balanced meals, getting enough sleep, and doing their own laundry—all without parental assistance. The Pre-College programs at Brown are a great opportunity for bright, motivated young people to practice managing their daily life in a supportive environment.

This combination of rigorous academics and personal independence most certainly prepares pre-college students for the challenges of college life. Indeed, students and their parents have often said that the best part of the program was the personal growth that occurred. When pre-college students successfully complete a program at Brown, they emerge with renewed confidence that they will be able to make a successful adjustment to college life.

Supervision

Students will learn quickly how—and how necessary it is—to balance their academic responsibilities with responsible living in a community of like-minded students. They do so with the help of a team of carefully selected and trained staff, including Brown University’s professional Residential Life staff, Residence Directors (RDs) who are currently enrolled in graduate degrees in student affairs or higher education, and Resident Advisors (RAs), who are college students or graduates and live in the residence halls. These skilled and caring staff help students learn how to balance the competing demands of an exceptionally rich and rewarding academic and social life, and serve as a resource for everything from guiding students to resources around campus to aiding them in negotiating roommate conflicts. Our primary goal is to create a safe atmosphere which supports student success, and the residential staff's emphasis on community-building and individual responsibility encourages students to develop the necessary skills and capacities in a way that is as enjoyable as it is rewarding.

Students, we are thrilled you have decided to attend a Brown Pre-College program! We look forward to engaging with you in a robust academic program balanced with activities, meeting new friends, and discovering your capabilities!


II. Next Steps

You will receive a personalized email outlining a checklist of items that need to be completed in order for you to attend the program. Included in the checklist are: student account activation, electronic billing and payment access, travel itinerary request, forms completion via DocuSign, and an online tutorial that reviews Brown’s values and policies. As you work through the steps, it is recommended that students and parents/guardians write down all usernames and passwords. It is essential that you write down and remember any passwords associated with your Brown email address as you would need to bring that information with you to campus to access your Brown account while studying in the program.

Forms are submitted electronically through DocuSign, an electronic signature provider where you can digitally fill out and sign our required forms and waivers. Most forms include sections for both students and parents/guardians to complete.

You can expect to complete the following forms:

Required Forms

  • On Campus Student Acceptance, Release, and Waiver
  • Medical Authorization Form
  • Medical and Immunization Medical Report — Requires a medical provider signature.
  • Course Specific Forms

If applicable:

  • Disability Accommodations or Services Request Form
  • Students with significant food allergies or intolerance should complete a complete a Disability Accommodations or Services Request Form. Along with this form, students may need to submit documentation of their area of disability and needs. More information can also be found on the SEAS Website under "School of Professional Studies (SPS) Programs".

  • On Campus Dietary Form

Please Read: Important Health Advisory

Due to recent measles outbreaks within the United States, all Pre-College students must have completed their measles vaccinations at least two weeks prior to starting their program. For other immunizations requiring more than one inoculation (such as hepatitis B and varicella), you must submit proof that you have begun the series and had as many of the inoculations (shots) as possible within the time frame/schedule specified on the Brown Immunization and Medical History Report. In this case, you are considered to be in compliance with the requirements for the current summer term.

Students who arrive on campus without their immunization record or are not up to date with their inoculations for measles will be placed in a separate residence hall and will be unable to attend class until they provide appropriate records, or they will have to depart campus.

Dining Services Information

There are resources to help students with food-related allergies and other needs for accommodations to navigate the options in the dining halls. First, please review the overview Resources Guide of how signage and options allow many students to manage without additional accommodations. If more assistance is needed, ongoing dining accommodations are coordinated through the Dining Services dietitian by calling 401-863-3343 or emailing jessie_curran@brown.edu. Options could include using an online special meal request system, access to the Allergen Friendly Pantry, and guidance navigating the online information and dining halls. In addition, temporary dining accommodations can be provided using a Chef's card that is available on request when students swipe into one of the two main dining halls, the Sharpe Refectory (Ratty) and the Verney-Woolley (V-Dub). These cards can be used to request a special meal if a student arrives on a weekend and has not yet formally arranged accommodations. These cards will enable a student to request a meal that is gluten free or free of the following allergens: shellfish, soy, dairy, nuts, peanuts, eggs, wheat, alcohol and fish. The menu options using this card are more limited and a meal is provided once the card is received so will take some additional time.


III. What to Bring

Each student room provides typical college furniture: a bed, desk and chair, dresser, trash can, and access to wireless Internet.

Common Necessities

  • Clothing: Shorts, T-shirts, pants, etc.
  • Proper attire for laboratory- or Design Workshop-based classes (if applicable, see below)
  • Clothing: Shorts, T-shirts, pants, etc.
  • One set of 'dress-up' clothes (dress is almost always informal, but you'll want to be ready if a special occasion occurs)
  • Comfortable walking shoes
  • Umbrella/raincoat
  • Clothes hangers
  • Bathrobe and flip-flops
  • Toothbrush, toiletries, soap
  • Towels and face cloths
  • Sheets for your twin, extra-long size bed (36 by 80 inches, approximately 6 inches thick)*
  • Pillow
  • A bedspread or comforter
  • You may also wish to bring a mattress cover or pad
  • Alarm clock
  • Desk lamp (Halogen lamps are not permitted in the residence halls)
  • Mug/drinking glass
  • Sunscreen
  • Laundry bag and detergent
  • Fans: Students driving to campus are strongly encouraged to bring a fan from home since a limited number are available for purchase or rental on the day of arrival.
  • Reusable water bottles: It's important for students to stay hydrated during the summer heat.
  • A Flash Drive for saving and transporting digital files

Optional Items

  • Clothes iron
  • Recreation and sports equipment
  • Beach equipment/sunglasses
  • Laptop computer or tablet

* Please note that fans, sheets, pillows, and refrigerators may be rented on Sundays during check-in; however, there is a limited supply available and availability is not guaranteed. Please visit the Brown Student Agencies website for details.

You may NOT bring pets, cooking devices, air conditioners, or motor vehicles (except commuter students) to campus.

Proper attire for laboratory- and Design Workshop-based classes and STEM Activities

Students completing course work in laboratories or who will be enrolled in a course that will take them into the Brown Design Workshop should keep in mind there are established practices for lab and workshop attire. Closed toed shoes or sneakers and long pants are required. Sandals, shorts, skirts, or tank tops may NOT be worn in either setting. Students with long hair should be prepared to tie their hair back for safety reasons as necessary and as required by your instructor.

Spending Money

How much additional money to bring depends in part on how long a student will be staying at Brown and on normal spending habits, but more importantly on the learning community we seek to foster here. Our students come from all over the world, and from home and community situations that reflect the wide range of socio-economic and cultural diversity that characterizes our world. As a place dedicated, above all, to student learning and development, and that supports and encourages diversity in all forms for the common good, students do not need a significant amount of spending money to have a rewarding and transformative experience at Brown. Most program activities are free, and we encourage students to engage in activities that are no-cost or low-cost so that the community of learners we seek to build can be an inclusive one and remain focused on learning. When considering how much spending money to provide your student for their stay at Brown, consider these community-building goals along with their more practical, daily needs.


IV. Check-In and Orientation

When to Arrive

Students check in between 9:00am and 1:00pm on the Sunday before classes start. Once on campus, students will be directed to the Main Green at Sayles Hall where they will receive their residence hall room keys, Brown ID card, an orientation schedule, and campus map.

Although students should make every effort to plan their travel to Brown based on a Sunday arrival, procedures are in place to accommodate Saturday arrival for those students who are arriving from long distances and need to work around flight schedules. There is a $150 early arrival fee for students arriving on Saturday. Early arrival must be requested in advance of the program. If you meet the early arrival criteria due to long-distance travel, please complete the Early Arrival Request Form on the About Me tab in your student portal. As buildings are in use throughout the summer, the rooms for specific programs may not be available until Sunday at 9:00am; therefore, any approved early arrivals may be housed in a different building than the one students will be assigned to on Sunday.

Unaccompanied Travel

In recent years, bus, train, and airline carriers have instituted a range of policies related to unaccompanied minors traveling. Brown Pre-College Programs are unable to meet many of these new requirements, so we urge families/guardians to review their likely carrier’s policies early and make decisions about travel based on the assumption that students must arrive on campus for orientation and depart campus at the end of their program without assistance from the Pre-College programs.

Campus Tours

Campus tours for students and their families will be available at multiple times during the Sunday morning of check-in. Details will be provided on tour times during check-in.

Orientation

General Pre-College Orientation for students and their families is offered on Sundays during student check in. Following orientation and check-in, parents should plan to depart campus by 2:00pm. An orientation for students only will take place at 3:00pm.

Arrivals After 1:00pm.

Students should make every effort to arrive between 9:00am and 1:00pm on the Sunday before their classes begin. Students who arrive after 1:00pm must check in at the Office of Residential Life, Grad Center E, 42 Charlesfield Street, 3rd Floor, Room 302. Any student who arrives after 9:00pm will be housed in a temporary room for the evening until they officially check in at Grad E, 3rd Floor, Room 302 at 8:00am on Monday morning.

When to Depart from Campus

Students should plan to leave campus on Friday after attending their last class, and must return their key and check out of the residence hall no later than 9:00pm. Students are expected to attend their last class. Please note that some classes are scheduled to end at 6:20pm. If class schedules or long distance travel plans necessitate staying on Friday night, students may remain until Saturday. Students do not have to register for late departure online but must inform their RA that they are staying. Students will receive information at their floor meetings about checking out of their room, including where to return their room key, prior to the end of their program but must move out of the residence hall by 9:00am on Saturday.

For Students Attending Back-to-Back Pre-College Course Sessions

We will make every effort to house students who are attending consecutive sessions of the same duration (e.g. 2-Week A to 2-Week B) in their original room assignment. However, students will have a new roommate. Students who are attending consecutive sessions of different durations (e.g. 1-Week session to a 3-Week session) will need to move into a different residence hall at the end of their first session. This is so the students can form bonds and relationships with students who are in their session and on campus for the same duration of time. This has proven to create better communities which helps students be most successful. Students may not remain in their room because the residence halls will be used for another pre-college session. Students are responsible for moving their belongings as residential staff are needed to check in students who are arriving for the next pre-college session. In most cases, the residence halls are located in close proximity to each other.

Be Sure to Attend All Class Sessions

While we understand that many students have very busy summer schedules, we strongly discourage students from enrolling in classes that conflict with their other activities and which would require them either to miss the first or the last days of a class. Pre-College courses are intensive learning experiences: missing classes at either the beginning or the end of the session jeopardizes a student's ability to engage successfully and complete course work. Many classes also involve group work, and a student missing classes at the beginning or the end of the session can also jeopardize the learning experience of other students in the class.


V. Housing and Meals

Housing

A team of carefully selected and trained Residence Directors (RDs) and Residential Assistants (RAs) live in the residence halls. These skilled and caring staff are on hand to assist students in navigating the transition from home to college life. The residential staff will help you balance the competing demands of academics and socializing, and enforce policies when necessary to ensure a safe and supportive environment. The staff will be your resource for everything from finding the nearest restaurant to guiding you through the academic resource and support systems.

Students are randomly assigned to single, double, and triple occupancy rooms or single-gender suites in various residence halls on campus. Every residence hall is different, so the number of double rooms available may be limited in some buildings. Students that need to request special housing accommodations should indicate they may require accommodation when completing the Disability Accommodations or Services Request Form.

To provide a typical Brown University experience and due to the volume of residential students arriving each week, students are randomly assigned to rooms so that they can build friendships with new people. We are unable to honor roommate, suitemate, floor-mate, or same building requests.

Curfew

Students are required to check-in with their Resident Assistants every evening at the designated curfew time and remain on their floor unit for the evening. The residential staff will place a call to the parents/guardians of any student who is more than one minute late for curfew. The Department of Public Safety will be informed after an appropriate interval of time. Repeated and/or serious violations of the curfew could result in dismissal from the program.

Adhering to the curfew policy is the student’s responsibility. While residential staff will take reasonable measures to ensure that students adhere to the curfew, once a student has been verified as being within the residence halls at the designated time, it cannot be guaranteed that the student will not subsequently choose to leave the residence hall area.

Program Day(s) Quiet Hours Curfew Hours
All Pre-College Programs Sunday-Thursday 9:00PM-8:00AM 10:00PM-6:00AM
All Pre-College Programs (except STEM) Friday-Saturday 1:00AM-9:00AM 10:00PM-6:00AM

For more details, please read the Residential Policies section on our website.

Laundry

There are laundry facilities in the basements of all residence halls. You will need to supply your own detergent, softener, and bleach. All washers and dryers operate using Bear Bucks. To pay for laundry services, you must purchase a Bear Bucks Guest Card for $1.00 at any ValuePort machine. (ValuePort machines are conveniently located at the Rockefeller Library, Sciences Library, Sharpe Refectory lower level, Josiah's, Stephen Robert '62 Campus Center, Bookstore Lobby, Emery Woolley Hall, and at 222 Richmond Street.) Please DO NOT add funds/Bear Bucks to your summer Brown ID card. Money added to Bear Bucks cards allows you to use laundry machines, vending machines, and printers in the public computing clusters. Each washer and dryer costs $1.50 per load. It is advised to only add money in small increments, as unused funds are not refundable. Alternatively, you can find out about professional laundry services by visiting the Brown Student Agencies website beginning in May.

Click to see a map of ValuePort locations.

Overnight Leave

Students may not be away from campus overnight without permission. Students who need to be away from campus overnight or on weekends must inform their Resident Assistant and request permission from their parents. An overnight permission form, submitted by a parent or guardian, is required for each instance, detailing date and time of departure, destination, expected time of return, and emergency contact information. An Overnight Leave Form must be completed online or parents may download a paper version and either fax (401) 863-1331 or email (RD-oncall@brown.edu) the completed form to the Pre-College Campus Life office 48 hours in advance of departure.

Note: This policy is intended for students who need to return home for a family obligation or visit with a relative in the nearby area. It is not intended for students to stay out after curfew. Students who do not have permission to leave campus overnight will be treated as a missing person.

Meals and Snacks

Breakfast, lunch, and dinner are served in one of Brown’s dining halls daily. You may invite guests to enjoy a meal with you on a cash basis. Thayer Street offers numerous shops and restaurants, as well and is not a part of the Brown’s dining plan.

Students participating in field trips or other meals outside of Brown Dining Halls will be asked to complete the Dietary Concerns Form as a part of their onboarding process. Please only complete if you need to indicate any food allergies and/or dietary preferences, including vegetarians and vegans, on the form.


VI. Policies

Code of Conduct

Please review the Brown Pre-College Code of Conduct.

Financial Information

The payment deadline for the program is Wednesday, May 22. Students must be paid in full PRIOR to the start of the program. Please review our financial policies, including payment and refund information.

Evaluation

Pre-College students enrolled in non-credit courses will receive a Course Performance Report for courses, two weeks or more in length, written by instructors. Students who successfully complete the program will receive a Certificate of Completion. All completion materials including the evaluation will be sent approximately 6 weeks after the program concludes. The certificate will be sent via US Mail but other items will be sent electronically to the student email we have on file. Pre-Baccalaureate students receive a grade report from Brown University. All students will also be asked to complete a course evaluation for each course in which they are enrolled.


VII. Contacting Pre-College Students

Contacting Students

We know that you will want to be in touch with your child—and they with you—and we encourage you to talk to them about when and how much to be in touch. It frequently happens that within hours of parents’ departure, the students are so immersed in the experience that their sense of time—of when they last spoke to their parents/guardians—is very different from their parents’/guardians’ sense.

Most students and their parents/guardians find that cell phones are the most convenient option. If your student does not have access to a cell phone, the most reliable and easiest way to make long distance calls is with a pre-paid calling card sold at the Brown Bookstore located at 244 Thayer St. Except in emergency situations, Pre-College staff cannot generally honor requests to track down a student; hence, our request that you arrange regular times to be in touch with your child.

Emergency Contact: Brown Department of Public Safety: (401) 863–3322


VIII. Contacting Brown University

We hope this For Accepted Students document gives you a good idea of what Brown's Pre-College Programs hold for you. If you have questions, please don’t hesitate to contact us:

Telephone: (401) 863–7900
FAX: 401.863.3916
Email: precollege@brown.edu

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