For Accepted Students

On Location: Washington, D.C. / National Institutes of Health

Congratulations on your acceptance! We have compiled some important information for you; please review this carefully with your family and don’t hesitate to contact us with any questions. We look forward to seeing you in Washington, D.C.!

I. Before You Arrive

Next Steps - Required Items

You will soon receive a personalized email outlining a checklist of items that need to be completed in order for you to attend the program. Included in the checklist are student account activation, electronic billing and payment access, travel itinerary request, forms completion via DocuSign and an online tutorial that reviews Brown’s values and policies. As you work through the steps, it is recommended that students and parents write down all usernames and passwords.

Forms are submitted electronically through DocuSign, an electronic signature provider where you can digitally fill out and sign our required forms and waivers. Forms include sections for both students and parents to complete.

You can expect to complete the following forms:

  • Pre-College Off-Campus Programs Student Acceptance and Release and Waiver Form
  • Medical Authorization Form
  • Medical and Immunization Medical Report — Requires a medical provider signature.
  • Off Campus Dietary Form
  • Travel Itinerary

If applicable:

  • Students with significant food allergies or intolerance should complete a complete a Disability Accommodations or Services Request Form. Along with this form, students may need to submit documentation of their area of disability and needs. More information can also be found on the SEAS Website under "School of Professional Studies (SPS) Programs".

Please Read: Important Health Advisory

Due to recent measles outbreaks within the United States, all Pre-College students must have completed their measles vaccinations at least two weeks prior to starting their program. For other immunizations requiring more than one inoculation (such as hepatitis B and varicella), you must submit proof that you have begun the series and had as many of the inoculations (shots) as possible within the time frame/schedule specified on the Brown Immunization and Medical History Report. In this case, you are considered to be in compliance with the requirements for the current summer term.

Program Orientation

A required online program orientation for you and a parent is scheduled for Sunday, April 28, 2019 at 5:00pm EDT. We will review important program information and give you an opportunity to ask questions. To participate in this orientation, you will need access to a computer (no webcam necessary).


Arrival and Departure Day Details

Program Dates: Sunday, June 30, 2019 – Saturday, July 13, 2019

Airport: Ronald Reagan Washington National Airport (DCA)

Arrival – Sunday, June 30, 2019 at Ronald Reagan Washington National Airport (DCA) between 11:00am and 3:00pm EDT.

Departure – Saturday, July 13, 2019 from Ronald Reagan Washington National Airport (DCA) between 11:00am and 3:00pm EDT

*If you are experiencing difficulty identifying flights within the arrival or departure time frames, please contact a program advisor at 401–863–7900 or before making a reservation.

Once you have confirmed your flights, please submit the travel itinerary form. This form will be sent to you in your checklist email.

Unaccompanied Minors

In recent years, bus, train, and airline carriers have instituted a range of policies related to unaccompanied minors traveling. As such, Brown Pre-College Programs are unable to meet many of these new requirements. Program staff can support students upon arrival after clearing customs and at departure upon reaching security.

Airport Pick-Up and Drop-Off

Arrival: Students are met at the Ronald Reagan Washington National Airport by Brown University staff wearing “BROWN” staff t-shirts. After students collect their luggage at their respective terminals, Brown staff will meet them in the Arrivals hall.

Departure: At the end of the program, staff will accompany students to their respective departure terminal to assist with check-ins and moving through security checkpoints. However, once students are through security, they are responsible for communicating with parents and managing their flight home.

Flight delays

Staff closely monitor all arrival flights and will be available at the airport in the event of unexpected travel delays. If you experience a delay while traveling to Washington, D.C., please call or text Brown’s On-Site Director with your new arrival time.

Communication with Families

Program staff will communicate with families during the program via email during key points, such as arrival and departure. Email communication will primarily be intended to inform families that students have arrived safely at destinations.

Families will also receive access to the program blog which will include student posts about program highlights, photos, and student learning.

Students are encouraged to upload photos to the following site once the program begins: On Location: Washington, D.C. / NIH | Summer 2019 | Media.

Packing List

  • Passport (for students arriving outside of the U.S.)
  • Round-trip ticket
  • Government-issued photo ID (for U.S. residents)
  • Photocopies of important documents – passport, credit cards, etc.
  • Prescription medicine, including inhalers and EpiPens, in their original packaging and copies of prescriptions
  • Cell phone
  • Download WhatsApp to your cell phone as it will be used by staff and students during the program
  • Universal Travel Adapter plug that supports voltage 110V-240V (for international students)
  • Notebook and pens
  • Small backpack for weekend outings
  • Hat
  • Sunglasses
  • Sunscreen
  • Water bottle
  • Comfortable and sturdy walking shoes
  • Comfortable and sturdy sandals or flip-flops
  • Shower robe
  • Pajamas
  • Rain jacket/poncho or umbrella
  • Day-to-day clothing (shorts, sundresses, jeans, t-shirts)
  • Sweater or sweatshirt (for cold laboratory spaces)
  • Proper attire for the laboratory (see below)
  • Toiletries/personal items (i.e. shampoo, toothbrush, toothpaste, hair dryer, etc.)
  • Mini First Aid Kit (with Advil/Tylenol, Band-Aids, antibacterial, gel, bug bite pen, etc.)
  • Spending money (see below)

Proper Attire for the Laboratory

Students should keep in mind that there are established practices for lab attire. Closed toed shoes or sneakers and long pants are required in laboratories. Sandals, shorts, skirts, and tank tops may not be worn in laboratories. Students with long hair should be prepared to tie their hair back for safety reasons as necessary and as required by their instructor or any laboratory personnel at American University and The National Institutes of Health. Laboratories can be cold, as such students should consider long sleeve shirts.


Although a laptop computer is not required, it is highly recommended to bring one to do your homework, if one is available to you. There is wireless internet everywhere at American University and The National Institutes of Health. Alternatively, computer labs are available for student use.


Coin operated machines are available at American University.

Spending Money

Students will only need money for incidental or personal expenses.

What Not to Bring

Students are prohibited from bringing illegal drugs, alcohol, and weapons of any sort, including pocket or Swiss army knives.

II. During the Program


As a general rule, we try to stay tuned in to each other and to our natural surroundings throughout the program, so we ask that use of mobile devices (for phone calls, texting, social media, etc) be limited to free time in the evening. Letting go of the frequent connection to our phones helps us form a community and adjust to a new environment more quickly.

The On-Site Director can be reached during the program at 401-323-8140.

Please note: this number will not be active until a few days before the program starts.

Accommodations and Meals

Students reside at American University in double rooms fitted with bed, blankets, and bathroom linen. Shared hall bathrooms are separated by gender.

Students can expect three healthy meals each day served buffet style at American University's dining hall.

Dietary Restrictions and Medical Conditions

We will work with the staff to make accommodations for dietary restrictions and food allergies if we are notified in advance. Students must communicate significant food allergies that require meal accommodations (e.g. gluten, shellfish, soy, eggs, milk, peanuts, tree nuts) on the Off-Campus Dietary Concerns Form. Please also indicate any dietary preferences, including vegetarians and vegans, to allow us to plan accordingly.

Prescription Medications

Students’ prescription medications will be collected by the On-Site Director or their designee on the first day of the program. Students are responsible for requesting and taking prescribed dosage. Students with life-saving asthma and anaphylaxis medications (e.g. inhalers and EpiPens) must keep them on their person at all times. All students who are taking prescription medications should bring prescribed medication in the original container, and a copy of their prescription and give it to the On-Site Director. Having a copy of the original prescription will enable us to replace medication if needed.

Personal Health and Medical Emergencies

For your safety and comfort during the program, we expect participants to fully disclose any and all pre-existing medical conditions on required medical forms. Program staff maintains a list of local medical facilities and providers. In the event of a medical emergency, students will be transported to a local hospital located within minutes of the American University campus.

Safety and Supervision

Evening supervision will be provided by program staff residing in the residence hall. Staff is available for support and assistance 24 hours a day. Quiet hours on campus are from 9:00pm to 6:00am. Curfew is at 10:00pm, at which point students are expected to be in their rooms and to keep noise to a minimum.

Adequate Sleep

Days are busy, requiring the students’ energy and attention throughout the day. We encourage students to monitor their sleep requirements and to respect their roommate’s need for sleep.

Fellow Students

There will be approximately 24 students from all over the United States and the world in the program. Usually, there are slightly more girls than boys ranging from grades 10–12.

III. Policies

Code of Conduct

Please review the Brown Pre-College Code of Conduct.

Financial Information

The payment deadline for the program is Wednesday, May 22, 2019. Students must be paid in full prior to the start of the program. Please review our financial policies, including payment and refund information.


At the conclusion of the program, students will receive a Course Performance Report. Students who successfully complete the program will receive a Certificate of Completion. Additionally, students will be asked to complete a course evaluation. All completion materials, including the evaluation, will be sent 6 weeks after the program concludes. The certificate will be sent via US Mail, but other items will be sent electronically to the email we have on file.

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