For Attending Athletes

Camp Forms

In order for you to participate in a Brown University's summer sports camp, all campers are required to complete a checklist of items that includes camp forms.

Required Forms

Residential Campers or campers staying overnight will need to complete:

  1. Sport Camps Student Acceptance
  2. Medical Authorization and Health History
    • Includes Proof of Health Insurance: All campers are required to show proof of health insurance with a US carrier upon submission of the Medical Authorization and Health History Form. If you cannot provide proof of insurance you will be contacted to purchase the Brown University limited insurance policy for the duration of each camp session for $25, per camp.
  3. Physician's Immunization and Medical Report
    • Needed to Complete: You will need a physician signature or a copy of the camper’s immunization record from a physician's office.

Commuter and Day Campers will need to complete:

  1. Sport Camps Student Acceptance
  2. Medical Authorization and Health History
    • Includes Proof of Health Insurance: All campers are required to show proof of health insurance with a US carrier upon submission of the Medical Authorization and Health History Form. If you cannot provide proof of insurance you will be contacted to purchase the Brown University limited insurance policy for the duration of each camp session for $25, per camp.

Completing Forms

Campers must complete their portion of the forms first

Step 1: An email will be sent to the Camper Email and Parent Email addresses provided during registration. This email will contain a link to view your camper’s personalized checklist. A separate email that will contain an access code will be sent to the Parent Email. This code will be needed for Step 3.

  • Please save this link to track your progress!

Step 2: The camper will select the Required Program Forms and follow the directions on screen to complete the forms.

  • Campers must complete their portion of the forms first! The parent/guardian will not be able to complete their portion until the camper has done their part.

Step 3: Each time the camper has filled out their portion of a form, parents/guardians will be sent an email notification stating that they are now able to complete their portion of the form. Most forms require both camper and parent signatures.

  • Please be sure your camper has completed their portion of the forms FIRST and SUBMITTED.

**Forms for all campers under 12 as of June 1, 2019 are completed by parents only.

If you have questions about forms submission, you can speak to Sports Camps Staff member by calling 401-863-5988 during business hours (Monday - Friday, 8:30AM to 4:45PM EST), or email us at sportscamps@brown.edu.

Camp Check-in

For commuter-only camps: Please see your camp packet for check-in locations and procedures.

For residential camps: Unless otherwise noted, all check-ins will take place at Andrews Dining Hall (95 Cushing Street Providence, RI 02906). For parking information, please see your camp packet.

When you arrive, please follow the “Brown Sports Camps” signs to Andrews Dining Hall where you will see a series of tables. You must check in at each table before you are able to participate in camp activities.

  • Table 1: Check-in by giving the camper’s name. We will confirm that all of the required paperwork has been completed.
  • Table 2: Residential life will provide campers with meal cards.
  • Table 3: (*Residential campers only*) Residential Life will provide you with your residence hall assignment, key, map, and instructions on how to get to the residence hall.
  • Table 4: Coach’s Table

After check-in, residential campers will move into their residence halls.

Meals are not typically served before/around the time of check-ins, so aim to come to campus on a full stomach or bring snacks with you. If you are looking for a place to eat, we recommend any of the wonderful dining options on nearby Thayer Street.

Traveling to Campus

Arrival by Train

Providence is served by Amtrak and Boston's Commuter Rail. The Providence Amtrak train station is a short ride to the University. (100 Gaspee St, Providence, RI 02903)

Arrival by Bus

Providence is served by Peter Pan Bus Lines. The Providence terminal is a short ride to the University. (1 Bonanza Way, Providence, RI 02904)

Arrival by Air - Providence T.F. Green Airport

T.F. Green International Airport located in the city of Warwick, is approximately 10 miles from the University. A variety of ground transportation is available from the terminal to Providence.

Arrival by Air - Boston Logan Airport

Brown University is about an hour and thirty minute drive from Logan Airport in Boston, Massachusetts. Students will need to find their own transportation from Boston Logan Airport to and from campus.

Unaccompanied Student Travel

In recent years, bus, train, and airline carriers have instituted a range of policies related to unaccompanied minors traveling. Brown Sports Camps are unable to meet many of these new requirements, so we urge families/guardians to review their likely carrier’s policies early and make decisions about travel based on the assumption that athletes must arrive on campus and depart campus at the end of their program without assistance from the Sports Camp programs.

Living in a Residence Hall

Each residence hall room provides typical college furniture: a bed, desk and chair, dresser, trash can, and access to wireless internet. Linens, pillow cases and towels (Twin Extra-Long) are not provided for campers. Please also note that the residence halls do not have A/C. Bringing a fan is recommended. Most campers find that cell phones are a convenient way to stay in touch with family members while at camp.

A team of carefully selected and trained Residence Directors (RDs) and Residential Advisors (RAs) live in the residence halls. These skilled and caring adult professionals and Brown undergraduates are on hand to assist you in navigating the transition from home to your sports camp.

To provide a typical Brown University experience, and due to the volume of residential campers arriving each week, campers are randomly assigned a roommate so that they can build friendships with new people. Campers are typically assigned to double occupancy rooms or single-sex suites in various residence halls on campus. Campers may request a roommate in advance of arrival when they register. Roommate requests will be honored when possible but are not guaranteed.

There are laundry facilities in the basements of all residence halls. All washers and dryers operate using Bear Bucks. To pay for laundry services you must purchase a bear Bucks Guest Card for $1.00 at any Value Port machine. You will need to supply your own detergent, softener and bleach.

Additional Housing (Early Arrival/Late Departure)

Although campers should make every effort to plan their travel to Brown based on their camp start and end date, procedures are in place to accommodate 1day early arrival and 1day late departure for those campers who are traveling from long distances and need to work around flight schedules. The cost for additional housing is $100/night and includes room and board (Dinner is available until 7:30 pm in the dining hall).

All campers interested in Additional Housing must request permission and register online no later than one week before the start of camp. Please contact sportscamps@brown.edu to request and receive authorization code.

*This service is not available from camps or clinics before June 14, 2019 or after August 6, 2019.

What to Bring

On your Camp Packet you will find a list of sport-specific equipment to bring to camp. Other common necessities might be:

  • Clothing: Shorts, T-shirts, pants, etc.
  • Sheets for your twin, extra long size bed (36 by 80 inches, approximately 6 inches thick.)
  • Pillow
  • A blanket
  • You may also wish to bring a mattress cover or pad
  • Sunscreen
  • Bathrobe
  • Umbrella/raincoat
  • Towels and face cloths
  • Alarm clock
  • Water bottle
  • Toothbrush, toiletries, soap

You will find in your room: bed, desk and chair, dresser, wireless internet and trash can.

Athletes should bring a fan, as the dormitories have no air conditioning.

Optional Items:

  • Laundry bag and detergent
  • Radio
  • Recreation and sports equipment

You may NOT bring pets, cooking devices, air conditioners, or motor vehicles to campus (except commuter students).

Room Keys

Brown University issues one room key to each camper assigned a room in a Brown residence hall during summer months. Campers are expected to be in possession of their room key whenever they leave the room, even if it's "just for a minute."

Key Return

All keys are due immediately upon checking out of your room. This is necessary both for reasons of security and to allow us to make the room available for the next resident. Campers receive information about where and how to return keys once on campus.

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