Camp Policies

Sports Camps Principles, Codes and Policies

Brown University Sports Camps bring together campers from the United States and other countries who share an interest in seeking athletic enrichment and growth, and provides an environment that supports the pursuit of these goals.

To ensure that campers have successful, fulfilling, and engaging experiences, campers and parents/guardians are expected to read and abide by the codes and policies below. Campers enrolled in the University’s Sports Camps must be capable of accepting, and are expected to take, responsibility for their behavior. The Sports Camps are committed to maintaining standards that are conducive to the pursuit of athletic excellence.

Camp coaches and staff, residential life and other staff are charged with implementing Sports Camp codes and policies, and supporting campers’ success.

*Campers receive information at check-in with contact information they can use for assistance 24 hours/day.

Principles of the Brown University Community

We, as members of the Brown University community – faculty, students, and staff – are dedicated to supporting and maintaining a scholarly community in which all share together in the common enterprise of learning. As a central aim, Brown University promotes intellectual inquiry through vigorous discourse, both oral and written. The fundamental principles that must necessarily undergird this aim include:

  • respect for the integrity of the academic process;
  • individual integrity and self-respect;
  • respect for the freedoms and privileges of others; and
  • respect for University resources.

In becoming a part of Brown University, we accept the rights and responsibilities of membership in the University’s academic and social community, and assume the responsibility to uphold the University’s principles.

Respect for the Integrity of the Academic Process

The rights and responsibilities that accompany academic freedom are at the heart of the intellectual purposes of the University. Our conduct as community members should protect and promote the University’s pursuit of its academic mission. We are all, therefore, expected to conduct ourselves with integrity in our learning, teaching and research, and in the ways in which we support those endeavors.

Individual Integrity

In order to ensure that the University can dedicate itself fully to its academic and educational vision, it is expected that an individual’s personal integrity will be reflected not only in honest and responsible actions but also in a willingness to offer direction to others whose actions may be harmful to themselves or the community. The University expects that members of the Brown community will be truthful and forthright. The University expects that community members will not engage in behavior that endangers their own sustained effectiveness or that has serious ramifications for their own safety, welfare, academic well-being or professional obligations, or for that of others.

Respect for the Freedoms and Privileges of Others

We strive for a sense of community in which the individual growth of all members is advanced through the cultivation of mutual respect, tolerance, and understanding. Brown University values and encourages individuality while also affirming the community dimensions of academic life. A socially responsible community provides a structure within which individual freedoms may flourish without threatening the privileges or freedoms of other individuals or groups.

The University is committed to honest, open, and equitable engagement with racial, religious, gender, ethnic, sexual orientation and other differences. The University seeks to promote an environment that in its diversity is integral to the academic, educational and community purposes of the institution.

Respect for University Resources

All community members must respect the general resources and physical property of the University. Such resources are assets in which community members have a vested interest, as these resources specifically support the institutional mission.

A. Code of Conduct

To uphold the Principles of the University Community, members of Brown University are required to abide by the following expectations. These rules are applicable beginning on the athlete’s camp(s) start date through to the end of their camp(s), including between consecutive camp(s) if the athlete remains on the Brown campus, is participating in a camp sponsored trip, at an affiliate site, or elsewhere.

A.1. Act as good citizens by showing respect and courtesy to all members of the University community, including fellow students, staff, instructors, campus neighbors, and affiliates.

A.2. Be truthful in personal and athletic engagements.

A.3. Use methods of expression that are appropriate for a healthy living-learning environment. Obscene, derogatory, and abusive language is prohibited.

A.4. Abide by the University's Statement of Nondiscrimination that prohibits discrimination or the facilitation of discrimination of any kind including, but not limited, to discrimination based on sex, race, color, national or ethnic origin, age, religion, sexual orientation, gender identity, gender expression, status as a veteran, or disability. Participants must also abide by the Sexual and Gender-Based Harassment, Sexual Violence, Relationship and Interpersonal Violence and Stalking policy which outlines prohibited conduct related to nonconsensual sexual contact, sexual misconduct, and gender-based harassment.

A.5. Respect University and other community members’ property, including equipment, furnishings, and facilities (including but not limited to, residence halls, classrooms, athletic facilities, dining halls, indoor and outdoor common areas), and private property.

A.6. Behave in ways that do not expose oneself or others to injury or endangerment, regardless of intent.

A.7. Not commit, or threaten to commit, acts of violence on people or property.

A.8. Not engage in any form of harassment, bribery, or bullying. Harassment consists of any type of conduct (including but not limited to, cyber, written, verbal, graphic, physical, stalking, or sexual) which has the purpose or effect of unreasonably interfering with an individual’s performance, or which creates an intimidating, hostile, or offensive learning or residential environment.

A.9. Adhere to all federal, state, and local laws.

A.10. Understand and abide by all aspects of the Code of Conduct, as well as those rules and guidelines presented by staff and instructors during the camp.

A.11. Not assist or attempt to assist another individual in violating the Code and policies.

Failure to abide by this code, policies, and practices here and on the Sports Camps website, and applicable University policies, may result in disciplinary action, which could include but is not limited to: a warning, restitution, consultation with parent/guardian, or in cases of serious or repeated incidences, dismissal from the program. More information about dismissals can be found below in this document.

If participants or parents/guardians have questions about the Code of Conduct, they should contact the Sports Camps Office as soon as possible, ideally prior to beginning a program.

B. Computing Facilities & Internet Access

Brown has its own standards of behavior for users of its computing facilities and services (see Brown's Acceptable Use Policy for computing). Brown does not actively monitor Internet activity, and takes no responsibility for the content athletes find while on the internet.

C. General Campus Policies

C.1. Athletes are expected to respect others. Violence, threats of violence, intimidation, bullying, stalking behavior, dangerous conduct, belligerent behavior, and menacing behavior are prohibited. Any actual or attempted unauthorized use of electronic or other devices to make an audio or video record of any person without prior knowledge or consent, when such a recording is likely to cause injury or distress to the subject of the audio or video record is prohibited.

C.2. Athletes are expected to respect the community. Disruption, disorderly conduct, and unauthorized entry into buildings, spaces, or rooms, are prohibited.

C.3. Athletes must comply with fire safety regulations posted in buildings. Athletes must evacuate buildings immediately when a fire alarm sounds. Tampering with fire equipment, including fire extinguishers, smoke alarms, smoke detectors, fire extinguishers, and alarm boxes is strictly prohibited. Athletes may not prop open or otherwise tamper with a locked exterior door or fire doors.

C.4. Students are expected to respect property of the University and property of others. Vandalism, defacement of property, destruction of property, and moving or removal of property without permission of the owner or owners are prohibited.

C.5. Tobacco use, including smoking and smokeless tobacco products (e.g., vape pens, hookahs) is not permitted in any University building (including residence halls), within 35 feet of a University building, or at indoor and outdoor program-sanctioned events.

C.6. Animals are not permitted in any University building, even on a temporary basis, except for pre-approved service and support animals.

C.7. Athletes are expected to respect University officials and program administrators. Failure to identify one’s self, evasion of University officials, failure to comply with a reasonable request of a University official, failure to respond to questions from a University official, harassment and/or belittling of staff performing their duties, and disrupting Sports Camp or University operations or authorized non-University activities occurring on campus are prohibited.

C.8. Athletes are expected to be in possession of their Brown issued identification/ access card whenever they leave the room and must immediately report any instance of lost or stolen ID Cards to a staff member

C.9. Athletes are expected to respect themselves by avoiding conduct that is potentially dangerous and/or detrimental to their physical, psychological, or emotional well-being. Should an athlete exhibit behavior which causes the program staff to have a concern for the athlete’s health, that athlete may be required to see a healthcare professional for a consultation at Brown University's Health Services, Counseling and Psychological Services on campus, or an appropriate non-Brown affiliated clinic off-campus. If relevant staff determine that an athlete is unable to function independently and needs resources that Sports Camps is unable to provide and/or is impacting the community, the athlete may be asked to leave the program. Should this situation occur, parents/guardians will be expected to pick-up their athlete within a reasonable amount of time.

C.10. Athletes may not use, possess, or be in the presence of the following:

  • C.10.1. weapons, firearms, illegal knives, ammunition, projectile launchers, BB guns/pistols, facsimile weapons, fireworks, explosives,
  • C.10.2. candles (including tealights), incense, grills, flammable liquids, gas-operated stoves, hot plates, toasters, toaster ovens, appliances with an exposed heating element, space heaters, air conditioners (unless medically authorized and registered with the University), torchiere halogen lamps, refrigerators in excess of 4 cubic feet, refrigerators in excess of 1.5 amps, and 100 watts,
  • C.10.3. motorcycles and vehicles (unless a Commuter student),
  • C.10.4 hoverboards, or Galaxy 7 phones.

C.11. Athletes may not use, possess, or be in the presence of alcohol, illegal drugs (including marijuana), or related paraphernalia. Participants may use personal over-the-counter and prescription medication, but may not share with others or use other’s.

C.12. The operation of motor vehicles by residential athletes is prohibited. Commuter or Day athletes may only use motor vehicles for transportation to and from the Brown campus. Athletes who must commute to campus by car should find legal on-street parking for the duration of the camp day or utilize Lot 68 - Self Pay Visitor Parking Garage, also called the Power Street Parking Garage, located at 111 Power Street. The visitor entrance is located at the intersection of Power and Thayer Streets. Unauthorized vehicles parked in other locations will be ticketed and/or towed.

C.13. Athletes participating in Sports Camps may visit other athlete’s residential spaces. They are required to comply with courtesy hours and quiet hours when in residential spaces. Athletes participating in Sports Camps may not visit the residence halls of college-age students.

D. Residence Hall Policies

In order to support athletes in their successful participation in Sports Camps, all residential students must abide by the following guidelines. Failure to follow these guidelines and established expectations for social and residential conduct as indicated in the Code of Conduct may result in disciplinary action. Students are expected to act responsibly and autonomously at all times, but will be subject to guidance and direction from residential staff who are responsible for requiring compliance with program policies and procedures. If inappropriate behavior occurs, residential staff will intervene and discourage such actions. Residential staff will forward relevant cases to the Pre-College Campus Life office for review and protentional conduct proceedings.

D.1. Residential athletes are required to sleep in their assigned Brown University residence hall and room. Athletes are randomly assigned to single, double, triple, and quad occupancy rooms so they can build relationships with new people. Sports Camps does honor roommate requests when possible but it is not guaranteed. Athletes enrolled in the same camp are not necessarily housed in the same residence hall.

D.2. Although residential campers should make every effort to plan their travel to Brown based on their camp start and end date, procedures are in place to accommodate one day early arrival and one day late departure for those campers who are traveling from long distances and need to work around flight schedules. The cost for additional housing is $100.00/night and includes room and board. Please email [email protected] for details.

D.4. Athletes may not be away from campus overnight without permission. Athletes who need to be away from campus overnight or on weekends must inform their Resident Assistant and have their parent/guardian complete an overnight permission form for each instance. A request may be submitted any of the following ways:

  • Submitting the online Overnight Leave Form »
  • By printing the Overnight Leave Form and emailing the completed form to [email protected] 48 hours in advance of departure. Note: This policy is intended for athletes who need to return home for a family obligation or visit with a relative in the nearby area. It is not intended for athletes to stay out after curfew

D.5. Athletes may not prop open or otherwise tamper with a locked exterior door or fire doors.

D.6. Athletes are expected to be in possession of their room key whenever they leave the room and must immediately report any instance of lost or stolen keys. Athletes should use only their own key, and never lend the key to others.

D.7. Athletes must respect the rights of roommates, including but not limited to, the right to privacy and free use of the shared room.

D.8. Athletes may only have other Brown Sports Camps participants as guests in the residence halls. All other visitors are not permitted in the residence halls, with the exception of parents/guardians for move in or move out.

D.9. Athletes participating in sports camps may not have overnight guests in the residence halls.

D.10. Athletes must maintain reasonable courtesy hours within and in the vicinity of the residence halls at all times. Athletes must comply with the requests of others to lessen or eliminate noise.

D.11. Athletes must adhere to nightly curfew restrictions 10:00PM - 6:00AM. This includes a face-to-face check-in with an athlete’s Resident Assistant every evening by the designated curfew time, remaining on their floor until 6:00AM the next morning. Athletes who are delayed in returning to campus by curfew must contact a Resident Assistant by phone in advance of the curfew time, and may still be subject to disciplinary consequences for their tardiness.

D.12. Athletes must adhere to all housing procedures including proper check out.

D.13. Complete fire safety regulations are posted in the residence halls and are reviewed during meetings with residential staff. Athletes must comply with all fire safety regulations.

D.14. Athletes must maintain the condition of their room and hallways and are responsible for disposing of their own trash in the designated areas within and around the residence halls. Athletes will be held liable, individually or jointly, for damaged or missing University property.

E. Disciplinary Procedures

E.1. Non-Academic Offenses

Athletes are expected to act responsibly and autonomously at all times, but will be subject to guidance and direction from residential staff. If inappropriate behavior occurs, residential staff will intervene and discourage such actions. Residential staff are responsible for requiring compliance with camp policies and procedures. They will bring inappropriate behavior to the attention of the camp administration. In a case where a student, in the judgment of the residential staff, fails to meet the established expectations for social and residential conduct, or shows disregard for a member of the residential staff's directives, disciplinary action will be taken.

E.2. Disciplinary Meetings

The disciplinary system is not meant to mirror the legal system. The principles of the Sports Camps and Pre-College programs and the goals of balancing participant education with accountability provide a philosophical foundation distinct from the legal system. Athletes will receive a charge letter describing the alleged violation. Disciplinary meetings are conducted by a program staff member. In determining whether or not the Code of Conduct and/or policy has been violated, the staff member will review relevant documents, interview potential witnesses and other parties, and will collect evidence as available. The finding of responsibility will be based on the standard of the preponderance of evidence. Program administration has the authority to take interim action with respect to an athlete’s status pending a final disciplinary action.

In an effort to encourage athletes to take responsibility for their behavior and use the experience to make good decisions, parents may not be notified of a disciplinary meeting until the outcome has been determined. Parental notification may take place prior to the outcome of a disciplinary meeting depending on the severity of the incident or the severity of the potential sanction/consequence.

E.3. Non-Academic Consequences

(May include one or more of the following outcomes not necessarily in this order):
  • Written warning
  • Probation (Note: Athletes placed on probation are notified in writing that any misconduct while on probation is likely to result in dismissal from the camp.)
  • Housing assignment relocation or removal from housing
  • Restitution (for the repair or replacement of property)
  • Dismissal from the camp
  • Educational accompanying terms (e.g. reflection paper, apology letter, policy review paper) may be included

E.4. Camp Dismissal

In a case where a single serious violation occurs or where an athlete endangers the well-being of themselves and/or others, a decision may be made to dismiss the athlete immediately and without prior probation. This includes serious infractions that occur during the final days of the athlete’s camp. Such violations will result in withdrawal from the camp In cases of serious violations that lead to dismissal, the assistance of Brown University Department of Public Safety may be requested.

Athletes dismissed from the camp are notified in writing. A parent/guardian is notified immediately after the decision of dismissal has been made. Athletes dismissed from the camp are required to notify their parents/guardians, make travel arrangements, and depart from campus within 48 hours of the dismissal notification or at the close of the camp, whichever comes first. In cases of sexual and gender-based misconduct, the complainant will be notified of the finding, sanction, and any accompanying terms that impact them.

Athletes dismissed from the program are responsible for checking out of their room under the supervision of a residential staff member. If an athlete or parent is not able to pack their belongings, a moving company will be contracted by the University to inventory, pack, and ship the athlete’s belongings at the athlete’s own expense. The University is not responsible for any lost or damaged items.

Athletes who have been dismissed from any Brown Sports Camp for social, or residential violations will receive no refunds of any fees. Camp Coaching Staff including Brown University and visiting coaches will be notified of athletes who has been dismissed.

E.5. Appeals

Appeals will only be considered on one or more of the following grounds:

  1. The student is presenting relevant new evidence that was not available at the time of the hearing.
  2. The student is able to demonstrate a substantial procedural error by the hearing body/officer.

If interested in appealing the decision in a case, the athlete may appeal, setting out the reason(s) for the appeal, within 24 hours of notification of the hearing outcomes. Appeals shall be submitted to the Dean for Pre-College and Undergraduate Programs.

Athletes are typically notified of the outcome of the appeal within 24 hours from the time of submission. During the appeal process, the findings are in effect, (i.e. an athlete who is given probation is on probation, or if dismissed, the athlete will not be allowed to attend camp sessions, and may be temporarily moved out of their residence halls). The final decision of the Dean may not be appealed.

F. Financial Policies

F.1. Camp Payments

All sports camp fees must be paid in full at time of registration. Walk-in registration will be available onsite during the camp check in on a first come first serve, basis pending availability in the camp. Please visit specific camp pages for details.

F.2 Accepted Payment Methods

  • Online Registration:
    Only credit cards including (MC/Visa/AMEX/Discover) are accepted for camp fee payments.
  • Walk-in Registration (provided space is available - see G.1.):
    • Credit cards including (MC/Visa/AMEX/Discover)
    • Cash
    • Personal or bank check made payable to 'Brown University'

F.3. Returned Payments

  • Returned Checks: Returned checks due to insufficient funds, incorrect account information, etc. will be notified via email and or phone. Payment is expected within 2 business days of camp staff notification.

F.4 Refund Policy

F.4.A Sports Camps Refund Policy related to COVID-19

In the event that a program is cancelled due to low enrollment or for reasons outside of the University's control, program deposits will be refunded.

Program related costs not billed by Brown University (e.g., travel, etc.) are non-refundable.

You will be issued a full refund, should your travel to our Brown Summer Sports Camps be disrupted by:

  • Travel bans or Level 3 warnings put in place by the RIDOH or CDC
  • Personal COVID-19 illness or quarantine
  • Inability to secure a visa
  • Suspension of major airline carrier services due to Covid-19

F.4.B.1. Standard Refund Policy

Refunds for reasons other than a camper illness or injury are only permitted up to 30 days before the start of camp. For commuters and day campers the refund will be reduced by a $100 administrative fee. For residential camps the refund will be reduced by a $250 administrative fee.

F.4.B.2. After the 30-day window, only requests supported by proper medical documentation demonstrating illness or injury that prevents the camper from participating in camp will receive a refund minus the administrative fees. No refunds are provided for a camper who departs camp early for any reason, including injuries sustained at camp.

F.4.B.3. All requests for refunds must be submitted in writing via email to [email protected] within the 30-day policy window, or in the case of illness or injury, no later than seven (7) days after the completion of the sports camp. Any requests submitted more than 7 days after the camp will not be accepted for any reason and the camp fees will be forfeited.

F.4.B.4. 48 Hour Registration Grace Period: Students who register for a camp in error and subsequently would like to cancel their registration, may request to do so by sending an email request to [email protected] within 48 hours of the time of registration. A full refund will be given provided written documentation is received within the 48-hour window.

F.4.B.5. Please note: Non-refundable payments for athletes who withdraw may not be converted to a donation to the University.

F.5. Camp Transfers

Athletes may transfer to a different sports camp within the same sport, coaching staff, within the same summer without penalty provided there is available space. All requests for transfers must be submitted in writing via email at [email protected] The difference in fee must be paid by the athlete, or if of less value, will be refunded.

A athlete’s registration may not be transferred to a camp that is not currently listed on the Brown Summer Sports Camps website.

F.6. In-Camp Attendance Changes

Athletes that change attendance options within a camp, including residential to commuter status later than 7 days prior to the start of camp are not eligible to receive a refund on the price difference. All requests for changes must be submitted in writing via email at [email protected]

F.7. Health Insurance

All athletes are required to show proof of health insurance with a US carrier upon submission of the Medical Authorization and Health History Form. If you cannot provide proof of insurance you must purchase a limited insurance policy for the duration of the camp, you may do so for $25, per camp. To purchase, click here.