Brown University Sports Camps bring together campers from the United States and other countries who share an interest in seeking athletic enrichment and growth, and provides an environment that supports the pursuit of these goals.
To ensure that campers have successful, fulfilling, and engaging experiences, campers and parents/guardians are expected to read and abide by the codes and policies below. Campers enrolled in the University’s Sports Camps must be capable of accepting, and are expected to take, responsibility for their behavior. The Sports Camps are committed to maintaining standards that are conducive to the pursuit of athletic excellence.
Camp coaches and staff, residential life and other staff are charged with implementing Sports Camp codes and policies, and supporting campers’ success.
|Camper Challenge/Concern||Who to Contact|
|Social/Emotional||Social/Emotional Resident Advisor, Resident Director, Sport Camp Assistants|
|Balancing Social/Emotional and Academic Life||Resident Advisor, Resident Director, Sport Camp Assistants|
|Other email@example.com / 401-863-5988|
*Campers receive information at check-in with contact information they can use for assistance 24 hours/day.
We, as members of the Brown University community – faculty, students, and staff – are dedicated to supporting and maintaining a scholarly community in which all share together in the common enterprise of learning. As a central aim, Brown University promotes intellectual inquiry through vigorous discourse, both oral and written. The fundamental principles that must necessarily undergird this aim include:
In becoming a part of Brown University, we accept the rights and responsibilities of membership in the University’s academic and social community, and assume the responsibility to uphold the University’s principles.
Respect for the Integrity of the Academic Process
The rights and responsibilities that accompany academic freedom are at the heart of the intellectual purposes of the University. Our conduct as community members should protect and promote the University’s pursuit of its academic mission. We are all, therefore, expected to conduct ourselves with integrity in our learning, teaching and research, and in the ways in which we support those endeavors.
In order to ensure that the University can dedicate itself fully to its academic and educational vision, it is expected that an individual’s personal integrity will be reflected not only in honest and responsible actions but also in a willingness to offer direction to others whose actions may be harmful to themselves or the community. The University expects that members of the Brown community will be truthful and forthright. The University expects that community members will not engage in behavior that endangers their own sustained effectiveness or that has serious ramifications for their own safety, welfare, academic well-being or professional obligations, or for that of others.
Respect for the Freedoms and Privileges of Others
We strive for a sense of community in which the individual growth of all members is advanced through the cultivation of mutual respect, tolerance, and understanding. Brown University values and encourages individuality while also affirming the community dimensions of academic life. A socially responsible community provides a structure within which individual freedoms may flourish without threatening the privileges or freedoms of other individuals or groups.
The University is committed to honest, open, and equitable engagement with racial, religious, gender, ethnic, sexual orientation and other differences. The University seeks to promote an environment that in its diversity is integral to the academic, educational and community purposes of the institution.
Respect for University Resources
All community members must respect the general resources and physical property of the University. Such resources are assets in which community members have a vested interest, as these resources specifically support the institutional mission.
To uphold the Principles of the University Community, members of Brown University are required to abide by the following expectations. These rules are applicable beginning on the athlete’s camp(s) start date through to the end of their camp(s), including between consecutive camp(s) if the athlete remains on the Brown campus, is participating in a camp sponsored trip, at an affiliate site, or elsewhere.
A.1. Act as good citizens by showing respect and courtesy to all members of the University community, including fellow students, staff, instructors, campus neighbors, and affiliates.
A.2. Be truthful in personal and athletic engagements.
A.3. Use methods of expression that are appropriate for a healthy living-learning environment. Obscene, derogatory, and abusive language is prohibited.
A.4. Abide by the University's Statement of Nondiscrimination that prohibits discrimination or the facilitation of discrimination of any kind including, but not limited, to discrimination based on sex, race, color, national or ethnic origin, age, religion, sexual orientation, gender identity, gender expression, status as a veteran, or disability. Participants must also abide by the Sexual and Gender-Based Harassment, Sexual Violence, Relationship and Interpersonal Violence and Stalking policy which outlines prohibited conduct related to nonconsensual sexual contact, sexual misconduct, and gender-based harassment.
A.5. Take care of University and other community members’ property, including equipment, furnishings, and facilities (including but not limited to, residence halls, classrooms, athletic facilities, dining halls, indoor and outdoor common areas), and private property.
A.6. Behave in ways that do not expose oneself or others to injury or endangerment, regardless of intent.
A.7. Not commit, or threaten to commit, acts of violence on people or property.
A.8. Not engage in any form of harassment, bribery, or bullying. Harassment consists of any type of conduct (including but not limited to, cyber, written, verbal, graphic, physical, stalking, or sexual) which has the purpose or effect of unreasonably interfering with an individual’s performance, or which creates an intimidating, hostile, or offensive learning or residential environment.
A.9. Adhere to all federal, state, and local laws.
A.10. Understand and abide by all aspects of the Code of Conduct, as well as those rules and guidelines presented by staff and instructors during the camp.
A.11. Use University facilities only for academic, athletic, and residential purposes. No commercial activities are allowed within the residence halls.
A.12. Not bring any of the following items to campus or off-site camps including firearms, knives, ammunition, fireworks, explosives, gas operated stoves, motorcycles and vehicles (unless a Commuter student: see section D.8. in this document), hot plates, heating appliances, space heaters, air conditioners (unless medically authorized and registered with the University-see section C.6 in this document), torchiere halogen lamps, candles (including tealights), open flames, any external heating elements, hoverboards, or Galaxy 7 phones. Refrigerators must not exceed 4 cubic feet, 1.5 amps, and 100 watts.
A.13. Not use, possess, or be in the presence of alcohol, illegal drugs (including marijuana), or related paraphernalia. Participants may use personal over-the-counter and prescription medication, but may not share or use other’s.
A.14. Abide by curfew and quiet hours requirements.
Failure to abide by this code, policies, and practices here and the applicable University policies, may result in disciplinary action, which could include but is not limited to: a warning, consultation with parent/guardian, or in cases of serious or repeated incidences, dismissal from the camp. Failure to abide by this information includes assisting or attempting to assist another individual in violating the Code and policies. More information about dismissals can be found below in section F4 of this document.
If participants or parents/guardians have questions about the Code of Conduct, they should contact the Sports Camps Office as soon as possible, ideally prior to beginning a camp.
Brown has its own standards of behavior for users of its computing facilities and services (see Brown's Acceptable Use Policy for computing). Brown does not actively monitor Internet activity, and takes no responsibility for the content athletes find while on the internet.
In order to support athletes in their successful participation in Sports Camps, all athletes must abide by the following guidelines. Failure to follow these guidelines and established expectations for social and residential conduct as indicated in the Code of Conduct may result in disciplinary action.
|Program||Day(s)||Quiet Hours||Curfew Hours|
Below is information about how the Sports Camps promote personal safety for its athletes.
|Department of Public Safety||75 Charlesfield Street||401-863-1663|
|Sports Camps Campus Life||Grad Center E:
42 Charlesfield Street
Bring any lost item found on campus to the Department of Public Safety at 75 Charlesfield Street.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. The public can obtain a copy of this report by contacting Public Safety at 401-863-3103 or accessing the following website: https://www.brown.edu/about/administration/public-safety/crime-statistics-and-compliance
F.1. Non-Academic Offenses
Athletes are expected to act responsibly and autonomously at all times, but will be subject to guidance and direction from residential staff. If inappropriate behavior occurs, residential staff will intervene and discourage such actions. Residential staff are responsible for requiring compliance with camp policies and procedures. They will bring inappropriate behavior to the attention of the camp administration. In a case where a student, in the judgment of the residential staff, fails to meet the established expectations for social and residential conduct, or shows disregard for a member of the residential staff's directives, disciplinary action will be taken.
F.2. Disciplinary Meetings
The disciplinary system is not meant to mirror the legal system. The principles of the Sports Camps and Pre-College programs and the goals of balancing participant education with accountability provide a philosophical foundation distinct from the legal system. Athletes will receive a charge letter describing the alleged violation. Disciplinary meetings are conducted by a dean or other appropriate staff. In determining whether or not the Code of Conduct and/or policy has been violated, a dean or other designated staff member will base their determinations on the standard of preponderance of evidence. Parental notification may take place prior to the outcome of a disciplinary meeting depending on the seriousness of the incident. In an effort to encourage athletes to take responsibility for their behavior and use the experience to make good decisions, parents may not be notified of a disciplinary meeting until the outcome has been determined.
F.3. Non-Academic Consequences(May include one or more of the following outcomes not necessarily in this order):
F.4. Camp Dismissal
In a case where a single serious violation occurs or where an athlete endangers the well-being of themselves and/or others, a decision may be made to dismiss the athlete immediately and without prior probation. This includes serious infractions that occur during the final days of the athlete’s camp. Such violations will result in withdrawal from the camp In cases of serious violations that lead to dismissal, the assistance of Brown University Department of Public Safety may be requested.
Athletes dismissed from the camp are notified in writing. A parent/guardian is notified immediately after the decision of dismissal has been made. Athletes dismissed from the camp are required to notify their parents/guardians, make travel arrangements, and depart from campus within 48 hours of the dismissal notification or at the close of the camp, whichever comes first. In cases of sexual and gender-based misconduct, the complainant will be notified of the finding, sanction, and any accompanying terms that impact them.
Athletes dismissed from the program are responsible for checking out of their room under the supervision of a residential staff member. If an athlete or parent is not able to pack their belongings, a moving company will be contracted by the University to inventory, pack, and ship the athlete’s belongings at the athlete’s own expense. The University is not responsible for any lost or damaged items.
Athletes who have been dismissed from any Brown Sports Camp for social, or residential violations will receive no refunds of any fees. Camp Coaching Staff including Brown University and visiting coaches will be notified of athletes who has been dismissed.
If interested in appealing the decision in a case, the athlete may appeal, setting out the reason(s) for the appeal, within 24 hours of notification of the hearing outcomes. Appeals shall be submitted to the Dean for Pre-College and Undergraduate Programs in the Brown University Division of Pre-College and Summer Undergraduate Programs.
Appeals will normally be considered only when relevant new evidence not available at the time of the hearing is presented, or when a substantial procedural error by the hearing body/officer is demonstrated. Athletes are typically notified of the outcome of the appeal 24 hours from the time of submission. During the appeal process, the findings are in effect, (i.e. an athlete who is given probation is on probation, or if dismissed, the athlete will not be allowed to attend camp sessions, and may be temporarily moved out of their residence halls). The final decision of the Dean may not be appealed.
G.1. Camp Payments
All sports camp fees must be paid in full at time of registration. Walk-in registration will be available onsite during the camp check in on a first come first serve, basis pending availability in the camp. Please visit specific camp pages for details.
G.2 Accepted Payment Methods
G.3. Returned Payments
G.4 Refund Policy
48-hour Registration Grace Period: If you register for a camp in error and subsequently would like to cancel your registration, you must notify us via email at firstname.lastname@example.org within 48 hours from the time you registered. A full refund will be given provided written documentation is received within the 48 hour window.
Refunds are only permitted up to 30 days before the start of camp. For commuters and day camps a refund may be granted, less a $100 administrative fee. For residential camps a refund may be granted, less a $250 administrative fee.
After the 30-day window, only requests supported with proper medical documentation demonstrating illness or injury that prevents the athlete from participating in camp will receive a refund minus the administrative fees. No refunds are provided for a athlete that departs camp early for any reason including injuries sustained at camp.
All requests for refunds must be submitted in writing via email at email@example.com and must be received no later than seven (7) days after the completion of the sports camp. Any requests submitted more than 7 days after the camp will not be accepted and you will forfeit your camp fees.
Please note: Non-refundable payments for athletes who withdraw may not be converted to a donation to the University.
G.5. Camp Transfers
Athletes may transfer to a different sports camp within the same sport, coaching staff, within the same summer without penalty provided there is available space. All requests for transfers must be submitted in writing via email at firstname.lastname@example.org. The difference in fee must be paid by the athlete, or if of less value, will be refunded.
A athlete’s registration may not be transferred to a camp that is not currently listed on the Brown Summer Sports Camps website.
G.6. In-Camp Attendance Changes
Athletes that change attendance options within a camp, including residential to commuter status later than 7 days prior to the start of camp are not eligible to receive a refund on the price difference. All requests for changes must be submitted in writing via email at email@example.com.
G.7. Health Insurance
All athletes are required to show proof of health insurance with a US carrier upon submission of the Medical Authorization and Health History Form. If you cannot provide proof of insurance you must purchase a limited insurance policy for the duration of the camp, you may do so for $25, per camp. To purchase, click here.