Financial Policies and Payment Information

Payment Deadlines

 

Enrolled Date Payment Deadline
Students enrolled by May 26, 2021 May 26, 2021
Students enrolled after May 26, 2021 Due within 48 hours of enrollment

Please Note: Students who are not paid-in-full by their payment deadline may be dropped from their course and will not be eligible for a deposit refund. 

Students will receive their billing information through notifications, called Student Account Activity Notifications (SAANs), via their Brown University (brown.edu) email address beginning in late March. SAANs are sent every other week to any students who have had changes to their charges, payments or course enrollment since the last notification.

This notification will direct students to Brown University’s electronic billing system called e-Bill. Students are responsible for viewing and paying their balances on the e-Bill website. Billing statements will not be mailed to students/families.

Students may add their parent/guardian as an authorized user to their e-Bill account. It is strongly recommended that students set up parents/guardians as authorized users so they can view, pay and monitor the student account balance. Please refer to these step-by-step instructions on how to use e-Bill.

E-bill allows users to:

  • view, print, and download student account balances and transaction history
  • pay a bill via U.S. checking or savings account
  • set up authorized users to view and make payments
  • add an alternative email address for billing notifications
  • set up a refund account for the fastest possible refund in the event of overpayment

Please note that in order to access the electronic billing system, students must first activate their Brown account. All enrolled students eligible to receive billing notifications will be emailed instructions about how to activate their Brown account. If you have any questions regarding your activation email notice, please email [email protected].

Brown University accepts payments by: 

  • electronic transfer (ACH) for balance payments only, through e-Bill
  • wire transfer
  • personal check or money order (drawn on a U.S. bank)
  • credit card for application fees and deposits only (Account balances cannot be paid by credit card.)

Online Electronic Payments (ACH) – this is the preferred method for paying account balances for students with a personal U.S. checking or savings account.

ACH is accepted for student account balances only. ACH payments are made by the student or authorized user via e-Bill, at payment.brown.edu. An authorized user should be a family member and not an outside agency, as privileged student account information can be viewed within e-Bill. ACH payments can be scheduled for processing on the day of access or at a future date. Debit card numbers and corporate accounts are not acceptable for the purposes of ACH transactions. Only U.S. personal checking or savings accounts are accepted. Electronic payments will post immediately to the student’s account and may take up to 48 business hours to post in the student/family's bank account.

International Wire Transfers – International Wire Transfers via Flywire – this is the preferred method for paying account balances for students without a personal U.S. checking or savings account. 

Brown University has partnered with Flywire to offer a streamlined and cost-saving way for students and families to make international tuition payments. With this partnership, students and families are offered:

  • favorable foreign exchange rates
  • the ability to pay in their home currency (in most cases) 
  • savings compared to traditional banks

In addition, students and families will be able to track their payment(s) via Flywire's dashboard and will be notified via email (and/or text) when payment is received by Brown. 

Flywire offers around-the-clock multilingual support, via chat, phone, and email. For more information, or to initiate a payment, please visit the website: flywire.com/pay/brown.
 

Check Payments - accepted, though discouraged

The University will accept personal checks and money orders for student account balances, though these payment methods are discouraged.

Due to limited staffing on campus that could cause delays in processing, you should send payment well in advance of the payment deadline if paying by check or money order. If payment is not received by the payment deadline, you will lose your place in the program. We are not able to make accommodations for delays in the mail or processing.

For these reasons, we encourage families to pay by ACH electronic payment whenever possible, especially during this time. Checks should be made payable to Brown University, include the student’s full name and Banner ID number and be sent to:

Brown University
Cashier's Office
69 Brown Street, 2nd Floor
Box 1911
Providence, RI 02912

If you need to pay a deposit by personal check or money order, please contact us at [email protected] for instructions. Do not send a deposit payment directly to the Cashier’s Office.

Students may be subject to miscellaneous fees in addition to the standard fees listed in their Course Cart Estimate.

  • Returned ACH or Check Payment: A $20 returned check or ACH fee is assessed for payments returned by Brown’s bank due to insufficient funds, a missing or incorrect bank account number or because the payer stopped the payment.
  • Lockout (on-campus programs only): A $25-$40 fee is charged each time you lock yourself out of your room, depending on frequency. 
  • Lock Change (on-campus programs only): A $120-$460 fee is charged if your lock needs to be changed because you lost your key, didn’t return a borrowed key in the time allotted or failed to return your key as instructed at the end of your program. 
  • Health Insurance (on-campus programs only): Residential students who are not enrolled in a U.S.-based health insurance plan, or who do not provide adequate proof that they are enrolled in a health insurance plan that provides coverage in the U.S., will be charged a fee of $75 for health insurance coverage for the duration of their program. Students enrolled in Location-Based Programs outside of the U.S. will be enrolled in HTH Worldwide Health Insurance for the duration of their program at no additional cost.
  • International Fee: International students are charged a $50 fee for document processing.

If you enroll in a course that later gets cancelled, your $300 program deposit will be applied to another open course of your choice, or refunded to you, upon request, if you withdraw from the program. In all other situations, your $300 program deposit is non-refundable. 

If you withdraw from the program, you will be refunded for payments made, according to the schedule below. The application fee, international fee, deposit (except in the case of course cancellation) and any program-related costs not billed by Brown University (e.g., books, travel, etc.) are non-refundable by Brown.

Important: Self-registration closes 14 days prior to the course start date. To drop a course after the self-registration period, please contact us by email to [email protected]. The date of your correspondence will determine your eligibility for a refund.

On-Campus Courses/Programs

([email protected])

Course Start Date Withdrawal Date Refund
June 21, 2021 On or Before June 20, 2021 100% (less $300 deposit)
  June 21 - 22, 2021 75% (less $300 deposit)
  After June 22, 2021 0%
July 12, 2021 On or Before July 11, 2021 100% (less $300 deposit)
  July 12 - 13, 2021 75% (less $300 deposit)
   After July 13, 2021 0%

Online and Hybrid Courses/Programs

(Leadership Institute, [email protected])

Course Start Date Withdrawal Date Refund
June 21, 2021 On or Before June 14, 2021 100% (less $300 deposit)
  June 15 - 22, 2021 75% (less $300 deposit)
  June 23 - 27, 2021 50% (less $300 deposit)
  After June 27, 2021 0%
June 28, 2021 On or Before June 21, 2021 100% (less $300 deposit)
  June 22 - 29, 2021 75% (less $300 deposit)
  June 30 - July 4, 2021 50% (less $300 deposit)
   After July 4, 2021 0%
July 12, 2021 On or Before July 5, 2021 100% (less $300 deposit)
  July 6 - 13, 2021 75% (less $300 deposit)
  July 14 - 18, 2021 50% (less $300 deposit)
  After July 18, 2021 0%
July 19, 2021 On or Before July 12, 2021 100% (less $300 deposit)
  July 13 - 20, 2021 75% (less $300 deposit)
  July 21 - 25, 2021 50% (less $300 deposit)
  After July 25, 2021 0%
July 26, 2021 On or Before July 19, 2021 100% (less $300 deposit)
  July 20 - 27, 2021 75% (less $300 deposit)
  July 28 - Aug. 1, 2021 50% (less $300 deposit)
  After Aug. 1, 2021 0%


Please Note: Online students who are reported as inactive by their instructor at the end of the first week may be dropped from their course and are not eligible for a refund.