Policies

Brown University Pre-College Programs bring together students from the United States and other countries who share an interest in seeking academic enrichment and intellectual growth, and provides an environment that supports the pursuit of these goals.

To ensure that students have successful, fulfilling, and engaging experiences, students and parents/guardians are expected to read and abide by the codes and policies below. Students enrolled in the University’s Pre-College programs must be capable of accepting, and are expected to take responsibility for their behavior. The Pre-College programs are committed to maintaining standards that are conducive to academic excellence.

Program instructors, residential life and other staff are charged with implementing Pre-College program codes and policies, and supporting each students’ success.

Student Challenge/Concern Who to Contact
Social/Emotional Resident Advisor, Resident Director, Leadership Institute Assistants (for Leadership Institute and BELL)
Academic Course Instructor, Director of Pre-College Program
Balancing Social/Emotional and Academic Life Resident Advisor, Resident Director, Leadership Institute Assistants (for Leadership Institute and BELL)
Other questions precollege@brown.edu / 401-863-7900

*Students receive information at check-in with contact information avaliable for assistance 24 hours/day.

Principles of the Brown University Community

We, as members of the Brown University community – faculty, students, and staff – are dedicated to supporting and maintaining a scholarly community in which all share together in the common enterprise of learning. As a central aim, Brown University promotes intellectual inquiry through vigorous discourse, both oral and written. The fundamental principles that must necessarily undergird this aim include:

  • respect for the integrity of the academic process;
  • individual integrity and self-respect;
  • respect for the freedoms and privileges of others; and
  • respect for University resources.

In becoming a part of Brown University, we accept the rights and responsibilities of membership in the University’s academic and social community, and assume the responsibility to uphold the University’s principles.

Respect for the Integrity of the Academic Process

The rights and responsibilities that accompany academic freedom are at the heart of the intellectual purposes of the University.  Our conduct as community members should protect and promote the University’s pursuit of its academic mission. We are all, therefore, expected to conduct ourselves with integrity in our learning, teaching and research, and in the ways in which we support those endeavors.

Individual Integrity

In order to ensure that the University can dedicate itself fully to its academic and educational vision, it is expected that an individual’s personal integrity will be reflected not only in honest and responsible actions but also in a willingness to offer direction to others whose actions may be harmful to themselves or the community. The University expects that members of the Brown community will be truthful and forthright. The University expects that community members will not engage in behavior that endangers their own sustained effectiveness or that has serious ramifications for their own safety, welfare, academic well-being or professional obligations, or for that of others.

Respect for the Freedoms and Privileges of Others

We strive for a sense of community in which the individual growth of all members is advanced through the cultivation of mutual respect, tolerance, and understanding. Brown University values and encourages individuality while also affirming the community dimensions of academic life. A socially responsible community provides a structure within which individual freedoms may flourish without threatening the privileges or freedoms of other individuals or groups.

The University is committed to honest, open, and equitable engagement with racial, religious, gender, ethnic, sexual orientation and other differences. The University seeks to promote an environment that in its diversity is integral to the academic, educational and community purposes of the institution.

Respect for University Resources

All community members must respect the general resources and physical property of the University. Such resources are assets in which community members have a vested interest, as these resources specifically support the institutional mission.

Code of Conduct

To uphold the Principles of the University Community, members of Brown University are expected to:

  • Act as good citizens by showing respect and courtesy to all members of the University community, including fellow students, staff, instructors, campus neighbors, and affiliates.
  • Be truthful in personal and academic engagements.
  • Use methods of expression that are appropriate for a healthy learning environment. Obscene, derogatory, and abusive language is prohibited.
  • Uphold high standards of academic integrity, including producing work that is one’s own creation, and meeting intellectual challenges through honest effort and hard work.
  • Abide by the University's Statement of Nondiscrimination that prohibits discrimination or the facilitation of discrimination of any kind including, but not limited, to discrimination based on sex, race, color, national or ethnic origin, age, religion, sexual orientation, gender identity, gender expression, status as a veteran, or disability. Participants must also abide by the Sexual and Gender-Based Harassment, Sexual Violence, Relationship and Interpersonal Violence and Stalking policy which outlines prohibited conduct related to nonconsensual sexual contact, sexual misconduct, and gender-based harassment.
  • Take care of University and other community members’ property, including equipment, furnishings, and facilities (residence halls, classrooms, athletic facilities, dining halls, indoor and outdoor common areas), and private property.
  • Behave in ways that do not expose oneself or others to injury or endangerment.
  • Not commit, or threaten to commit, acts of violence on people or property.
  • Not engage in any form of harassment or bullying. Harassment consists of any type of conduct (including but not limited to, cyber, written, verbal, graphic, physical, or sexual) which has the purpose or effect of unreasonably interfering with an individual’s performance, or which creates an intimidating, hostile, or offensive learning or residential environment.
  • Adhere to all federal, state, and local laws.
  • Understand and abide by all aspects of the Code of Conduct, as well as those rules and guidelines presented by staff and instructors during the program.

CODE OF CONDUCT CONTINUES FOR ALL PARTICIPANTS EXCEPT THOSE STUDENTS ENROLLED ONLY IN ON-LINE COURSES

  • Use University facilities only for academic, athletic, and residential purposes. No commercial activities are allowed within the residence halls.
  • Not bring any of the following items to campus or off-site programs including firearms, knives, ammunition, fireworks, explosives, gas operated stoves, motorcycles, vehicles, hot plates, heating appliances, space heaters, air conditioners (unless medically authorized-see Residential policies), torchiere halogen lamps, candles (including tealights), open flames, any external heating elements, hoverboards, or Galaxy 7 phones. Refrigerators must not exceed 4 cubic feet, 1.5 amps. Animals are not allowed, except for service animals and approved emotional support animals.
  • Not use or be in the presence of alcohol, illegal drugs (including marijuana), or related paraphernalia. Participants may use personal over-the-counter and prescription medication, but may not share or use other’s. (Participants are expected to administer their own medication, unless they are attending the STEM I program. In location-based programs, including BELL, lead administrators hold medication, but students are still expected to be responsible for their own administration.)
  • Abide by curfew and quiet hours requirements.

Failure to abide by this code, policies available on the Pre-College website, and applicable University policies may result in disciplinary action, which could include but is not limited to: a warning, consultation with parent/guardian, or in cases of serious or repeated incidences, dismissal from the program. Should a participant be dismissed from the program for any reason, tuition, fees, room and board charges, and any other program-related expenses will not be refunded. In addition, course credit and financial obligations arising from dismissal from the program, including travel costs will be the responsibility of the student and parent/guardian. Students will not receive Course Performance Reports or Certificates of Completion.

If participants or parents/guardians have questions about the Code of Conduct, they should contact the Pre-College Program Office as soon as possible, ideally prior to beginning a program.

Academic Policies

Course changes just prior to and especially once a program has begun must be made with careful thought. Once classes have begun, course changes entail missed work and missed classes, and therefore students must have substantive reasons for requesting a change. All course changes must be approved by the appropriate Pre-College Program Director. Course changes are not made simply upon request, but only after due consideration of the rationale for the change and a determination of student qualifications for the course into which they wishes to enroll. If a student is found to need additional English language support beyond what can be offered in the program they are enrolled, the student may be changed to a class that supports their English proficiency level.

Changes of enrollment between programs (e.g., from Summer@Brown to Leadership Institute), once a program is underway, are strongly discouraged, can rarely be accommodated, and then only under exceptional circumstances. Note that changes between programs may require a residential room change.

Once a course is underway, students may request a course change subject to the following deadlines.

Pre-College Program Credit or Non-Credit Deadline for Course Change Request*: Before the end of the class on the… Attendance required or registration will be cancelled on the… Students will receive a Course Performance Report (CPR)** Students will receive a Certificate of Completion if they successfully complete and pass the course
Summer@Brown 1-week course Non-Credit first day second day No Yes
Summer@Brown 2-week course Non-Credit second day second day Yes Yes
Summer@Brown 3-week and 4-week course Non-Credit third day second day Yes Yes
Leadership Institute Non-Credit first day second day Yes Yes
BELL: RI and BELL: Alaska Non-Credit Since students are enrolled in one course, there are no other course options. Since students are enrolled in one course, there are no other course options. Yes Yes
CDC: Atlanta Non-Credit Since students are enrolled in one course, there are no other course options. Since students are enrolled in one course, there are no other course options. Yes Yes
Rome, Italy Non-Credit Since students are enrolled in one course, there are no other course options. Since students are enrolled in one course, there are no other course options. Yes Yes
Segovia, Spain Non-Credit Since students are enrolled in one course, there are no other course options. Since students are enrolled in one course, there are no other course options. Yes Yes
Online 1- and 2-week course Non-Credit by 5PM EST on the Friday before the start of the course second day No Yes
Online 3-week and longer course Non-Credit by 5PM EST on the Friday before the start of the course second day Yes Yes
STEM I Non-Credit second day second day Yes Yes
STEM II Non-Credit second day second day Yes Yes
Pre-Baccalaureate (7-week course) Credit third day third day No: Students receive grade or S/NC***

*Location to visit to drop or change course:

Summer Information Desk
Stephen Roberts Student Center

**Evaluation of Academic Performance for Pre-College Courses

One to six-week courses are non-credit offerings, so that students can concentrate on learning and the process of scholarship, and not the final grade. Progress is evaluated during conferences with the instructor, in comments on written work, or in a final course performance report written by the instructor. All students who successfully complete their course will receive a Certificate of Completion. Students enrolled in courses two weeks or longer (with the exception of off-site one-week programs in Atlanta) will also receive a narrative Course Performance Report (CPR), in which the instructor outlines the content of the course and evaluates the student’s performance. Certificates and CPRs begin to be sent approximately eight weeks after the student's course ends. While CPRs are emailed to students, Certificates are mailed to students.

***Grades for Pre-Baccalaureate Courses

In these graded and credit-bearing courses, students can elect to receive a course grade (A, B, C, No Credit) or the S/NC option (Satisfactory or No Credit) with the exception of certain courses which are offered S/NC only. Please refer to the Undergraduate Academic Calendar for the Grade Option deadline. To make grade option changes, students must complete the Add Drop form in person, at the Summer Information Desk in the Stephen Roberts Student Center, or at The School of Professional Studies offices, located at 200 Dyer St. If a student does not specify a grading option, a letter grade will be awarded.

Grade reports and transcripts are mailed by the University Registrar's Office. Upon request, the University Registrar's Office will send official transcripts to the institutions specified by the student.

Offenses Against the Academic Code may include

Excerpted from Brown University's Academic Code

Use of Sources

In preparing assignments, a student often needs or is required to employ outside sources of information or opinion. All such sources should be listed in the bibliography.

Citations and footnote references are required for all specific facts that are not common knowledge and about which there is not general agreement. New discoveries or debatable opinions must be credited to the source, with specific references to edition and page even when the student restates the matter in his or her own words. Word-for-word inclusion of any part of someone else’s written or oral sentence, even if only a phrase or sentence, requires citation in quotation marks and use of the appropriate conventions for attribution. Citations should normally include author, title, edition, and page. (Quotations longer than one sentence are generally indented from the text of the essay, without quotation marks, and identified by author, title, edition, and page.) Paraphrasing or summarizing the contents of another’s work is not dishonest if the source or sources are clearly identified (author, title, edition, and page), but such paraphrasing does not constitute independent work and may be rejected by the instructor. Students who have questions about accurate and proper citation methods are expected to consult reference guides as well as course instructors.

Copyright Infringement

Improper use of copyrighted materials can also constitute infringement of the Academic Code when it compromises the integrity of the academic process.

Creative Work

A piece of work presented as the individual creation of the student is assumed to involve no assistance other than incidental criticism from any other person. A student may not, with honesty, knowingly employ story material, wording, or dialogue taken from published work, including websites; lm, video, and DVDs; radio and television programs; and lectures or other sources, without full acknowledgment.

Examinations, Quizzes, and Tests

In writing examinations and quizzes, the student is required to respond entirely on the basis of his or her own memory and capacity, without any assistance whatsoever except such as is specically authorized by the instructor.

Cheating on examinations and quizzes can take the forms listed below. The list is not exhaustive.

  • Engaging in other actions that undermine equity and reduce the objectivity of evaluation of student work
  • Having another person take an examination in one’s own name
  • Using unauthorized materials from which one gains unfair assistance during an exam
  • Appropriating an exam or exam materials without authorization
  • Missing an exam in order to gain an advantage
  • Copying another students' work during an examination
  • Engaging in collaboration or unauthorized assistance on take-home examinations or assignments

Laboratory Work and Assignments

Notebooks, homework, reports of investigations or experiments, and computer code projects must meet the same standards as all other written work. If any of the work is done jointly or if any part of the experiment or analysis is made by anyone other than the writer, acknowledgment of this fact must be made in the report submitted. Obviously, it is dishonest for a student to falsify or invent data.

Computing Facilities & Internet Access

Brown has its own standards of behavior for users of its computing facilities and services (see Brown's Acceptable Use Policy for computing). All users of Brown's computing resources are expected to abide by the guidelines outlined in the document "Using Computer Resources at Brown," which students receive at Orientation. Brown does not actively monitor Internet activity, and takes no responsibility for the content students find while on the internet. Students will have access to all on-line materials. Printers located in the computing facilities may be used for course assignments only.

Accommodations and Services for Students with Disabilities

Brown University offers inclusive educational opportunities as well as reasonable accommodations and services to meet the needs of qualified students with disabilities. Student and Employee Accessibility Services (SEAS) is the designated office that administers requests related to disabilities. All inquiries regarding disability related accommodations and services should be directed to SEAS. They can be contacted directly at 401-863-9588 or SEAS-SPS@brown.edu. More information can also be found on the SEAS Website under School of Professional Studies (SPS) Programs.

Upon acceptance into the program, students should contact the SEAS office to indicate a need for academic, housing, dietary (significant food allergies or intolerances), and/or transportation accommodations and complete a Disability Accommodations or Services Request Form. Along with this form, students may need to submit documentation of their area of disability and needs. Please reference the SEAS guidelines for documenting a disability and contact SEAS if you have any questions or concerns: SEAS-SPS@brown.edu or 401-863-9588.

Brown also has an accessibility map that describes routes of travel, accessible parking, and the general accessibility level of all campus buildings. Some residence halls require stairs and none of them are air-conditioned. Please contact SEAS well in advance if these are areas of concern.

Please note that Pre-College Programs, with the exception of the Pre-Baccalaureate Program, do not involve test-taking, timed completion of assignments or projects for which students are evaluated. Therefore, documentation related to accommodations for these instances is not needed.

Students should request accommodations with as much notice as possible to ensure accommodations can be arranged.

Financial Policies


Payment Deadlines

Payment Deadline
Students enrolled before May 25, 2018 May 25, 2018
Students enrolled after May 25, 2018 Due upon enrollment

Billing Information

Students will receive Account Activity Notifications beginning in March and will only receive notifications if changes have been made to their enrollments. The notification will include a link to E-Bill, the University’s electronic billing system, and will be sent to the student’s official Brown email address. It is important to note that formal bills will not be sent to students. Students will be responsible for viewing and paying their balances on our E-Bill website.

Students have the ability to add their parent/guardian as an authorized user to their E-Bill account. It is strongly recommended that students set up parents and/or guardians as Authorized Users to view their student account, especially if they are dependent on their parents and/or guardians for financial assistance for educational expenses. Please click on this link for step by step instructions regarding how to add an authorized user to your account.

  • View, print, and download (as a PDF) current and prior statements
  • Make payment via U.S. checking or saving account
  • Set up authorized users to view and make payment on your account
  • Add an alternative email address for which notices will be sent

PLEASE NOTE: In order for the student to access the electronic billing system, they must first activate their Brown account. All enrolled students eligible to receive a billing statement will be sent email instructions on how to activate. If you have any questions regarding your activation email notice, please email precollege@brown.edu

Payment Information

Accepted Payment Methods:

  • Brown University accepts payments by cash, check (drawn on US bank), wire, or electronic (ACH). Brown University does not accept credit card payments for student account charges other than applications fee and deposit.
  • ACH is accepted for any type of fee, including application, deposit and balance. ACH is an electronic network for financial transactions. Accounts are identified by banks routing number and the account number with the bank. ACH payments for student account balances must be made at via the electronic billing system. Either the student or an authorized user (established by the student) may set up an ACH Payment. An authorized user should be only a family member and not an outside agency as privileged student account information can be viewed. ACH payments can be scheduled for processing that day or a future date. These payments can only be processed by using a U.S. personal check or savings account. Please note that a debit card number or corporate account is not acceptable for the purposes of ACH transactions. Only U.S. personal checking or savings accounts are accepted. Electronic Payments will post real time to the student’s account and may take up to 48 business hours to post against the customer’s bank account.
  • Personal checks and Money Orders are also accepted for application fees, deposits and student account balances. All Personal Checks or Money Orders must be made payable to “Brown University”.
    Please be sure to include the student's name and student ID# which begins with ‘B’. Third party checks will not be accepted with the exception of checks from banks, trusts and investment companies purposely set up to fund a student's education.
  • Application and deposit CHECK payments should be sent to:

    Brown University
    Pre-College Programs
    200 Dyer Street
    Box T-1
    Providence, RI 02912

    Student Account balance CHECK payments should be sent to:

    Brown University
    Cashier's Office
    69 Brown Street, 2nd Floor
    Box 1911
    Providence, RI 02912

  • International Wire Transfers: Brown University has partnered with Flywire to offer a streamlined and cost-saving way to make international tuition payments. With this partnership, students and families are offered favorable foreign exchange rates, the ability to pay in your home currency (in most cases) and savings compared to traditional banks. In addition, you will be able to track your payment via Flywire's dashboard and you will be notified via email (and/or text) when your payment is received by Brown University. Visit the Flywire website to make an international student account payment.

Returned Payments:

  • Returned ACH Payment: ACH payment clearing failures due to insufficient funds, incorrect account information, etc. will result in the reversal of the payment and a $20 returned payment charge.
  • Returned Checks: Any payment made, even if on a timely basis, that results in the check being returned for insufficient funds, lack of authorizing signature, etc. will result in the reversal of the payment and a $20 returned check charge. The bank automatically deposits all returned checks a second time before returning the checks to Brown.

Additional Fees

All students may be subject to additional fees other than the standard course and residential fees:

  • Lockout fee: $25-$40 per instance, depending on frequency. Please refer to the Room Key section for more information.
  • Lock Change fee: $125. Please refer to the Room Key section for more information.
  • All students enrolled in Global Programs will be charged $75 for HTH Worldwide Health Insurance.
  • Students not enrolled in any health insurance will be charged a health insurance fee of $75. Please refer to Health Insurance section for more information.
  • Extended Housing: $150 per night
  • International Processing fee (non-credit): $50 Please refer to the International Students page for more information.
  • Early Arrival: There is a $150 early arrival fee for students arriving on Saturday. Early arrival must be requested in advance of the program. Please refer to the program handbooks found on the For Accepted Students Page
  • Academic Records Fee: Pre-Baccalaureate students will be charged a $10 Academic Records Fee. This fee is collected to cover the cost of transcript requests by students. Students may request an unlimited amount of transcripts for no additional fee. More information can be found at the Registrar Office Website here: Registrar - Transcripts

Refund Policies

Application fees, program deposits, and international processing fees are non-refundable. All credit balances are subject to account review. Please be aware that many students incur additional fees while on campus. Therefore, refunds are typically processed three weeks after the completion of a program. Students who withdraw after the 100% refund policy period are still held responsible for paying the remaining balance due if no attempts to make payment have been made prior to the withdrawal date. Students who have a credit balance prior to their arrival on campus may submit a refund inquiry to spsbilling@brown.edu.

Refunds of remaining fees will be made as follows:

Summer 2018 Pre-College Program Withdrawal Date Refund
Summer@Brown 1- and 2-week course Before class starts 100%
On or before second day of class 70%
After second day of class 0%
Summer@Brown 3- and 4-week course Before class starts 100%
During the first week of class 75%
After the first week of class 0%
Leadership Institute Before class starts 100%
On or before second day of class 70%
After second day of class 0%
BELL: Alaska May 26 or before 100%
May 27-June 10 50%
After June 10 0%
BELL: Rhode Island May 26 or before 100%
May 27-June 10 50%
After June 10 0%
BELL: Florida May 26 or before 100%
May 27-June 10 50%
After June 10 0%
CDC: Atlanta May 26 or before 100%
May 27-June 10 50%
After June 10 0%
Rome, Italy May 26 or before 100%
May 27-June 10 50%
After June 10 0%
Segovia, Spain May 26 or before 100%
May 27-June 10 50%
After June 10 0%
Online Courses Before class starts 100%
On or before fifth day of class 50%
After fifth day of class 0%
STEM I Before class starts 100%
On or before second day of class 70%
After second day of class 0%
STEM II Before class starts 100%
On or before second day of class 70%
After second day of class 0%
Pre-Baccalaureate Program (7-week credit courses) June 27, 2018 or before 100%
June 28 - July 1, 2018 80%
July 2-6 50%
July 7 or after 0%

Residential Policies

In order to support all students in their successful participation in the Pre-College Programs, all students must abide by the following guidelines. Failure to follow these guidelines and established expectations for social and residential conduct as indicated in the Code of Conduct may result in disciplinary action.

  • All students, with the exception of commuter students, are required to stay in Brown University’s residence halls.
  • Students are randomly assigned to single, double, triple, and quad occupancy rooms so they can build relationships with new people. Pre-College does not honor roommate requests, except for STEM I and Sports Camps. Students taking the same course are not necessarily housed in the same residence hall. Students are housed with a roommate that is within six months of their date of birth.
  • Sleep in the bedroom they are assigned to.
  • Respect the rights of roommates, including but not limited to, the right to privacy and free use of the shared room.
  • Obey quiet hours that are established to allow students to study and sleep undisturbed. Students may study in groups or socialize quietly during quiet hours in the lounges. All other hours are considered “courtesy” hours. Causing excess noise and/or undue disturbance is also prohibited at all times.
  • Abide by curfew, including checking-in face-to-face with student’s respective Resident Assistant every evening by the designated curfew time, and then remaining on their floor for the evening. The residential staff will place a call to the parents of any student who is more than one minute late for curfew. The Department of Public Safety will be informed after an appropriate interval of time. Students who are delayed in returning to campus by curfew must contact a Resident Assistant by phone in advance of the curfew time.
Program Day(s) Quiet Hours by day of the week Curfew Hours - everyday
STEM I Sunday-Thursday
Friday-Saturday
9:00PM-8:00AM
10:00PM-8:00AM
9:30PM in own room
10:00PM lights out
STEM II Sunday-Thursday
Friday-Saturday
9:00PM-8:00AM
11:00PM-8:00AM
10:00PM in own room
10:300PM lights out
All other Pre-College Programs Sunday-Thursday
Friday-Saturday
9:00PM-8:00AM
1:00AM-9:00AM
10:00PM-6:00AM
Sports Camps Daily 10:00PM-6:00AM
  • Room changes or swaps are prohibited in the first 24 hours of the official start date of a program. Students may not change their room assignment without authorization from the Residence Director who will determine whether a request can be accommodated.
  • Residence halls are not air conditioned and some do not have elevators.
  • Disability Accommodations: Student and Employee Accessibility Services (SEAS): is the designated office that administers requests related to disabilities. If a student needs an air conditioner for medical reasons or any other accommodation within the residence hall they should begin the registration and request process by submitting a Disability Accommodations or Services Request Form. Along with this form, students may need to submit complete documentation. Please reference the SEAS guidelines for documenting a disability. All inquiries regarding disability related accommodations and services should be directed to SEAS at 401-863-9588 or SEASSPS@brown.edu. More information can also be found on the SEAS Website under School of Professional Studies (SPS) Programs.
  • Smoking is not permitted in the residence halls or within 35 feet of a university building.
  • Identification (ID) Cards: Each student is issued a Brown University ID card that is the property of the University. This card opens the exterior door of the residence hall and provides access to the computing center, libraries, dining halls, and athletic center. Lost cards should be reported immediately to a member of Brown Card Office. There is a replacement charge for lost cards ($20 for the first time; increasing by $15 for each subsequent loss). Students should use only their own card, and never lend the card to another student. If a student has lost their ID Card, they should go to the Brown Card Office, 69 Brown Street- J Walter Wilson 5th Floor Room 511, between 8am-4pm, Monday-Friday.
  • Room Keys: Brown University issues one room key to each resident assigned a room in a Brown residence hall during summer months. Students are expected to be in possession of their room key whenever they leave the room.
    1. Lock-outs: Students should contact the Department of Public Safety at 401-863-3322 if they are locked out of their room outside of business hours. During business hours students should go to the key room on the 3rd floor of Grad E to sign out a key. There is a charge for each time a lock-out occurs (first lock out the fee is waived; second lock out is $25; each subsequent lock-out is $40). Students who borrow a key from the key room for a lock-out are expected to return the borrowed key within the same day.
    2. Lost or Stolen Keys (includes keys not returned at check-out and borrowed and not returned from key room): Report lost or stolen keys to The Key Room in the Office of Residential Life, located on the 3rd Floor of Grad E, 42 Charlesfield Street / 401-863-3502.
    3. Every effort will be made to change locks within 24 hours of a report that a room key is missing.
    4. The cost of a lock change varies depending on the type and configuration of the room. A standard single room lock change fee would be $120 and for a suite could be as high as $460.
    5. No waivers are given for lost keys or lock changes.

  • Key Return: All student keys are due immediately upon checking out of their room. This is necessary both for reasons of security and to allow the University to prepare the room available for the next resident. Students receive information about where and how to return keys once on campus.
  • Visitors in Residence Halls: Outside of Brown University Pre-College Program participants, visitors are not permitted in Brown residence halls. Pre-college students may not visit the residence halls of college-age students; nor may they entertain college-age students in pre-college residence halls.
    1. Overnight Guests: Pre-college students may not have overnight guests in the Residence Halls.
  • Overnight Leave: Students may not be away from campus overnight without permission. Students who need to be away from campus overnight or on weekends must inform their Resident Advisor and request permission from their parents. An overnight permission form is required for each instance, detailing date and time of departure, destination, expected time of return, and emergency contact information. A request may be submitted through our online Overnight Leave Form »
    Alernatively, you can print an Overnight Leave Form which must be completed and either faxed (401) 863-1331 or emailed (RD-oncall@brown.edu) to the Residential Life office 48 hours in advance of departure. Note: This policy is intended for students who need to return home for a family obligation or visit with a relative in the nearby area. It is not intended for students to stay out after curfew. Students who do not have permission to leave campus overnight will be treated as a missing person. STEM I students are not eligible for Overnight Leave.
  • Students enrolled in two consecutive course sessions When possible, students will be housed in one room for the duration of their stay on campus in a residence hall with students who are here for the same length of time. When this is not possible, students will be required to move in between course sessions. Those students required to move to a new residence between programs will be notified on the final Thursday evening of the first program and asked to relocate on the following Saturday after 9:00am. Pre-college students will be responsible for moving their own belongs.
  • Students are responsible for the condition of their rooms and hallways, and will be held liable, individually or jointly, for damaged or missing University property. Grade reports, course performance reports, or certificates of completion are withheld until any damage charges are paid.
  • Early arrival/late departure: If a student must arrive on-campus prior to their Sunday check in, they may request early arrival via the School of Professional Studies. Information on this policy can be found here. Students are required to depart on the last Friday of their program after their last class. If a student must remain on-campus until Saturday, that students must be out of their room by 9:00am. Any student staying until 9:00am on Saturday must notify their Residential Assistant. Late departures are not granted after 9:00am on Saturday.

Security and Personal Safety

Below is information about how the Pre-College programs promote personal safety for its students.

  • Residence hall rooms and windows should be locked when not occupied. Residence hall entrances remain locked at all times.
  • Care for personal health is critical. Poor hygiene, nutritional, and sleeping habits can be signs of emotional distress and lead to academic and social difficulties and illnesses. Should a student exhibit behavior which causes the program staff to have a concern for the student’s health, that student may be required to see a healthcare professional for a consultation at Brown University's Health Services, Counseling and Psychological Services on campus, or an appropriate non-Brown affiliated clinic off-campus. If relevant staff determine that a student is unable to function independently and needs resources that Pre-College is unable to provide and/or is impacting the community, the student may be asked to leave the program.
  • Smoking: There is no smoking in Brown University buildings including residence halls or within 35 feet from the entrance to any University building. Smoking is prohibited at program sanctioned events including outdoor events.
  • Fire safety: Regulations must be followed. When a fire alarm sounds, students must evacuate the building immediately. Tampering with fire equipment, including fire extinguishers, smoke alarms and alarm boxes, is a violation of law and carries a fine of up to $1,000. Complete fire safety regulations are posted in the residence halls and are reviewed during meetings with residential staff.
  • Proper attire for laboratory and Brown Design Workshop-based classes: Students completing course work in laboratories or the Brown Design Workshop should keep in mind there are established practices for dress in these spaces. Closed-toe shoes or sneakers and long pants are required in laboratories and the Brown Design Workshop. Sandals, shorts, skirts or tank tops may NOT be worn in either of these spaces.
  • Motor Vehicles: The operation of motor vehicles by residential students is prohibited. Commuter students may only use motor vehicles for transportation to and from Brown. Students who must commute to campus by car are required to purchase a parking permit from the Transportation Office. The Transportation Office is located at J. Walter Wilson Hall. Students are not permitted to transport other students in their motor vehicles. Any questions or concerns regarding the use of automobiles, please call 401-863-7900.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. The public can obtain a copy of this report by contacting Public Safety at 401-863-3103 or accessing the following website: https://www.brown.edu/about/administration/public-safety/crime-statistics-and-compliance

Property

  • Students are urged not to bring valuables to campus. Students are strongly encouraged to walk in groups and always let someone know where they are going. A student should not leave the residence hall area alone after dark. Personal and community safety precautions are reviewed thoroughly at orientation and the first floor unit meeting. The University is not responsible for personal property of students, including items delivered to the University on the student’s behalf and property in individual rooms. It is strongly urged that all students have personal property insurance to protect from loss or damage due to theft, fire, flood, vandalism, and any other hazards.
  • Any belongings left behind during any such period are and remain the sole responsibility of the registered occupant. The University reserves the right to remove unidentified/unclaimed items from all areas in the residence halls. Students wishing to claim items left behind should contact Facilities Management Services within 48 hours of moving out: (401) 863-7800.
  • Students who are dismissed from the program are responsible for packing their belongings and returning their key to Grad Center E at 42 Charlesfield Street. If a student is not able to pack their belongings before departing from campus, the belongings will be inventoried, packed, and shipped by a third party vendor contracted by the University at the student’s own expense. The University is not responsible for lost or damaged property that may occur in packing and shipping.
  • Lost & Found: The major lost and found locations on campus include:
Office Location Telephone Number
Department of Public Safety 75 Charlesfield Street 401-863-1663
Dining Services 401-863-3343
The Libraries 401-863-2165
401-863-3331
Residential Life Grad Center E:
42 Charlesfield Street
401-863-3502

Bring any lost item found on campus to the Department of Public Safety at 75 Charlesfield Street.

Disciplinary Procedures

Academic Offenses

If an instructor believes that a student in his/her course has acted questionably with regard to academic honesty, or fails to meet the academic requirements of the course, including attending the class, the matter should be brought to a Program Director in the School of Professional Studies. A Program Director, after consultation with the instructor, student, and appropriate others (i.e. teaching assistants and/or Resident Advisor, the student, other instructors), will determine if a formal hearing is required. The Dean or Director will interview all concerned individuals and review relevant materials in order to determine whether a violation of the academic code has occurred. If so, the hearing officer will determine the appropriate penalty, which may include: reprimand; probation; loss of credit in the exercise; directed No Credit in the course; or dismissal from the program.

Non-Academic Offenses

Students are expected to act responsibly and autonomously at all times, but will be subject to guidance and direction from residential staff. If inappropriate behavior occurs, residential staff will intervene and discourage such actions. Residential staff are responsible for requiring compliance with program policies and procedures. They will bring inappropriate behavior to the attention of the program administration. In a case where a student, in the judgment of the residential staff, fails to meet the established expectations for social and residential conduct, or shows disregard for a member of the residential staff's directives, disciplinary action will be taken.

Disciplinary Meetings

The disciplinary system is not meant to mirror the legal system. The principles of the Pre-College programs and the goals of balancing student education with accountability provide a philosophical foundation distinct from the legal system. Students will receive a charge letter describing the alleged violation. Disciplinary meetings are conducted by a dean or other appropriate staff. In determining whether or not a standard of conduct and/or policy has been violated, a dean or other designated staff member will base his/her determinations on the standard of preponderance of evidence. Parental notification may be an outcome of a disciplinary meeting depending on the seriousness of the incident. In an effort to encourage students to take responsibility for their behavior and use the experience to make good decisions, parents may not be notified of a disciplinary meeting until the outcome has been determined.

Academic Consequences

  • Academic probation
  • Loss of credit for an assignment: this penalty only applies in cases where academic dishonesty occurs
  • Directed no credit: this penalty for academic dishonesty results in a student to receive no credit, grade, or supporting documents for a particular course
  • Dismissal from the program

Non-Academic Consequences (May include one or more of the following outcomes not necessarily in this order)

  • Written warning
  • Probation
  • Housing assignment relocation or removal from housing
  • Restitution (for the repair or replacement of property)
  • Dismissal from the program

Note: Students placed on probation are notified in writing that any misconduct while on probation is likely to result in dismissal from the program.

In a case where a single serious violation occurs or where a student endangers the well-being of themselves and/or others, a decision may be made to dismiss the student immediately and without prior probation. This includes serious infractions that occur during the final days of the student’s program. Such violations will result in withdrawal from the program without grades or record or certificate of program participation issued. In cases of serious violations that lead to dismissal, the assistance of Brown University Department of Public Safety may be requested.

Students dismissed from the program, whether for academic or behavioral reasons, are notified in writing. A parent or guardian is notified immediately after the decision of dismissal has been given. Students dismissed from the program are required to notify their parents/guardians to make travel arrangements at the earliest possible time. In cases of Sexual Misconduct, the complainant will be notified of the finding, sanction, and any accompanying terms that impact them.

Students dismissed from the program are responsible for checking out of their room under the supervision of a residential staff member. If a student or parent is not able to pack their belongings, a moving company will be contracted by the University to inventory, pack, and ship the student’s belongings at the student’s own expense. The University is not responsible for any lost or damaged items.

Students who have been dismissed from any Brown Pre-College program for academic, social, or residential violations will receive no refunds of any deposits or fees. Grades, Course Performance Reports, or Certificates of Completion will not be issued to a student who has been dismissed.

Appeals

Typically within 24 hours of notification of the hearing outcomes, the respondent(s) may appeal in writing the decisions in the case, setting out the reason(s) for the appeal. Appeals shall be submitted to the Dean of the School of Professional Studies or his/her designee.

Appeals will normally be considered only when relevant new evidence not available at the time of the hearing is presented, or when a substantial procedural error by the hearing body/officer is demonstrated. Students are typically notified of the outcome of the appeal 24 hours from the time of submission. During the appeal process, the findings are in effect, (i.e. a student who is given probation is on probation, or if dismissed, the student will not be allowed to attend class, and may be temporarily moved out of their residence halls). The final decision of the Dean may not be appealed.