Brown Employee Dependent Scholarships
You must be the dependent of a benefits-eligible Brown University employee who will have completed at least six months of employment by June 1 of the program year.
There is no Employee Dependent Scholarship application deadline; however, in order to receive the additional 30% taxable scholarship, arrangements must be made with the Payroll Office by May 17, 2023 (see “Accepting a Brown Employee Dependent Scholarship” below). You are encouraged to apply early for the best selection of available courses and to allow time for the scholarship to be applied to your account before the payment deadline.
- Employee Dependent Scholarships may only be applied toward one course per year, regardless of the number of courses a student enrolls in.
- Employee Dependent Scholarships are calculated as 20% or 50% of the student’s program fees, depending on which scholarship option you choose. For on-campus residential programs, program fees include the course fee, meals, housing and access to the fitness/athletic/aquatics centers. For on-campus Summer@Brown students who select the commuter option, program fees include the course fee, one on-campus meal per day and access to the fitness/athletic/aquatics centers. For Brown Experiential Education (BEE) programs and Brown Environmental Leadership Labs (BELL), program fees include the course fee (which includes meals and housing). For online programs, program fees include the course fee only.
- Employee Dependent Scholarships do not cover course materials, supplemental fees (if any are required for the course selected), Brown-sponsored limited accident and sickness, short-term insurance (which is required only if you do not provide proof that you have health insurance that is accepted in the U.S.), spending money (for shopping, off-campus snacks, purchases of a personal nature etc.), travel to and from Brown’s campus or a BELL or BEE program site and other related travel expenses.
- Employee Dependent Scholarships are not available for the Pre-Baccalaureate Program.
Near the end of your program application, please select the option to request an application fee waiver and select Brown Employee Dependent as your qualifying reason. This will bring you to a verification form. The form will require entry of your parent/guardian’s Brown email address, job title, department and 6-digit Workday ID, which can be found to the right of their name when signing in to Workday.
You will be notified of your fee waiver approval or denial in your student portal. Once approved, your application will move to the admission queue for review (once it’s complete).
If you are accepted to a program and enroll in a course, the 20% Brown Employee Dependent Scholarship will automatically be applied to your account within 3-5 business days of course registration - no action is required.
The remaining (optional) 30% scholarship is a taxable fringe benefit, so some action is required before we can apply it to your account. The Brown employee (parent or guardian) should contact Christina Kaiser, Assistant Payroll Manager at Brown to discuss the tax implications of the additional scholarship. While Christina cannot discuss tax implications specific to your situation, she will be able to provide an estimated impact on the employee’s pay. The Payroll Office will notify the scholarship team once the employee has communicated with them and has provided written authorization for additional tax withholding. At that time, we will add the additional scholarship to your account. The associated tax deduction will be processed in a June paycheck.
The additional 30% scholarship is completely optional and some individuals may prefer not to take it due to the tax implications. If that is the case, please email us at firstname.lastname@example.org to let us know.