Brown Experiential Education (BEE): Barcelona

Enrolled student information for Brown Experiential Education: Barcelona

Welcome to Brown University Pre-College Programs

We are looking forward to your participation in this unique and engaging program. Please review these web pages carefully with your parents/guardians and don’t hesitate to contact us with any questions. You and your parents/guardians can speak with a Program Advisor by calling 401-863-7900 during business hours (Monday to Friday, 8:30 a.m. to 4:30 p.m. ET) or by email at


Please check your email and your student portal frequently as these are the places where you will be notified when required forms are available for you to complete.


You should log into your student portal to complete your pre-program requirements. Parents/guardians also receive a checklist of items to complete, sent via email, so please remind them to check their email accounts for this important information that requires action.

The usernames and passwords associated with your Brown email address will be needed prior to and during your course time. Please be sure to document all usernames and passwords.

Important Dates

Be sure all of your forms and payment are completed by their assigned deadline:

March 20:
  • All required forms available in your student portal
  • Billing notifications will be sent out 
  • E-Bill payment portal will open
March 29: All medical forms and waivers due
April 10: Full payment and Travel Itinerary Form due

Students registered after these deadlines are expected to complete form requirements and make payment within 48 hours of registration.

Sunday, April 21, 2024, Noon (12 p.m.) to 1 p.m. ET: Mandatory Pre-Departure Orientation Session


Forms will be made available through your student portal and are submitted electronically through DocuSign, an electronic signature provider where you can digitally complete and sign your required forms and waivers, as well as upload your required physical and immunization records. Most forms include sections for both students and parents/guardians to complete.

Accessibility Services

If applicable, you may request accommodations based on a learning, psychological and/or physical disability, including medical conditions, temporary injuries and food allergies. Please be aware that all accommodation requests will be considered, however, there may be limits as to what can be provided. Be sure to submit your requests using the required BEE Dietary Support Form and Medical Authorization and Health History Form by the March 29 deadline. On these forms, you will be asked to indicate dietary preferences, including vegetarians and vegans, to allow us to plan accordingly. We will work with the staff to make accommodations for dietary restrictions and food allergies if we are notified by the March 29 deadline. Please email if you have any questions or concerns.

Communicating with Classmates

All students will have opportunities to introduce themselves and get to know their peers during the required pre-departure orientation and on the first day of the program.

Course Materials

As part of this program you are enrolled in two courses; Barcelona in Ten Buildings and Immersive Intermediate Spanish. Course materials will be provided on-site.

Important Packing Tips

  • There is limited space in the dorm rooms: bring only what you need. Soft-sided bags are best for fitting in small spaces. Reminder: most airlines charge extra for luggage weighing over 50 lbs. 
  • Laundry: coin-operated washing machines and dryers are available in the residence hall.

What is Provided

You will reside at the Yugo Garbí Residence in a single room equipped with private bathrooms. The rooms include typical college furniture: a bed, desk and chair, dresser, trash can and access to wireless internet. Rooms are air-conditioned. You are also provided with the following:

  • bed sheets
  • pillow and pillowcase
  • blankets
  • bathroom towels

What to Bring

  • Passport
  • Round-trip ticket
  • Photocopies of important documents – passport and medical prescriptions
  • Prescription medicine, including inhalers and EpiPens, in their original packaging and copies of prescriptions
  • Cell phone (activated for international use) and phone charger 
  • Download WhatsApp to your cell phone as it will be used by staff and students during the program
  • Universal Travel Adapter plug that supports voltage 110V–240V
  • Notebook and pens
  • Small backpack for daily outings
  • Hat
  • Sunglasses
  • Sunscreen
  • Water bottle
  • Comfortable and sturdy walking shoes
  • Rain jacket/poncho or umbrella
  • Flip flops for the shower
  • Day-to-day clothing (pajamas, shorts, sundresses, jeans, t-shirts, light jacket)
  • Toiletries/personal items (i.e. shampoo, toothbrush, toothpaste, hair dryer etc.)
  • Mini first aid kit (with Advil/Tylenol, Band-Aids, antibacterial gel, bug bite pen etc.)
  • Spending money (see below)

What Not to Bring

You may NOT bring pets, alcohol or weapons of any sort, including pocket or Swiss army knives.


You are not required to bring a laptop computer but are welcome to do so. Alternatively, computer labs are available for student use. There is wireless internet available throughout Yugo Garbí Residence.

Spending Money

All your food and housing are covered in the program fee as well as entry fees to site visits. You will only need money while you are traveling to and from Barcelona. You will have one or two occasions to purchase souvenirs if you so choose, and those can be purchased with cash or, in most cases, credit or debit cards.

The most convenient way to access funds is to acquire a prepaid credit card that can be used as a credit or ATM card. Visa or Mastercard are the most widely accepted. Another alternative is to use your bank ATM card; be sure to have your bank activate your card for overseas use before your departure. Cash can also be easily exchanged at the airport or at several locations in the city, but there is usually an additional exchange fee for this service. You will have an opportunity to withdraw cash from your account during the program but having euros upon arrival is recommended.

Flight Purchase

This program is confirmed to run in summer 2024. Please consider purchasing travel insurance along with your flight.

Pickup/Drop-Off Airport

Josep Tarradellas Barcelona–El Prat Airport (Airport Code: BCN)

Strict Arrival and Departure Times

As you make travel arrangements please note the following two important requirements;

  1. Program staff are only able to meet students at the airport during the arrival and departure windows noted below. Booking travel during stated windows will ensure that you are able to participate fully in the program, including arrival day orientation activities as well as closing activities.
  2. Program staff cannot serve as the designated adult for unaccompanied minors.

This program has strict arrival and departure windows for airport pick-up and drop-off. Please keep in mind that our staffing model does not accommodate student travel outside of our arrival and departure windows. If you are on a flight outside of the provided time windows, you will need to arrange for your own transportation to meet up with the group upon arrival or depart for your flight at the conclusion of the program. Students who arrange travel within the provided time windows will be included in all group transportation to and from the program site.

Flight Delays

If you experience a delay while traveling to Barcelona call or text the BEE: Barcelona On-Site Director with your new arrival time. Please note: This number will be shared during the required pre-departure orientation session and will be published here once available but will not be active until a few days before the program starts.

You will meet BEE: Barcelona staff at the Josep Tarradellas Barcelona–El Prat Airport Baggage Claim between 8 a.m. and 11 a.m. Central European Standard Time on Monday, June 24, 2024. 

BEE staff will only be at the airport to meet you during the scheduled arrival window. Staff will be wearing red “Brown University Pre-College” t-shirts. The group will depart from the airport shortly after the arrival window of 11 a.m. once students have cleared customs and collected their bags.

Communication with Parents/Guardians

To contact us in an emergency, parents/guardians may call the BEE: Barcelona On-Site Director. At certain times during the program, students and/or staff may experience lapses in cell phone service. Staff will be checking the program phone often to return missed phone calls or text messages as soon as they are able. 

At the beginning of the program, staff will send out an email to confirm that all students have arrived safely in Barcelona. 

At the end of the program, after students have passed through the security gates (or have met with their parents/guardians) at the Barcelona airport, the program staff will send out another email to confirm that students have started their journeys home.

Please note: these emails will be sent out to the parent/guardian email address that we have on file.

Safety and Supervision

Staff are available for support and assistance 24 hours a day. Despite many students being experienced and competent travelers, the BEE staff expects all students to stay with the group at all times.

Community Living

You are encouraged to come with an open mind to meeting new people with diverse and varied perspectives. Each student brings with them their own experiences and the cohort comes together to create a cohesive and supportive community. There will be approximately 24 students from all over the United States and the world in the program.


You are encouraged to upload photos to a shared Google folder once the program begins. You will gain access to this folder closer to the program start date.

Personal Health and Medical Emergencies

The program is experiential in nature, so students spend minimal time in a traditional classroom setting. The program can be physically challenging as you will walk several miles each day. You should monitor your water intake to avoid dehydration due to warm and humid temperatures. 

For your safety and comfort during the program, we expect participants to fully disclose any and all pre-existing medical conditions on the required medical forms. Program staff maintains a list of local medical facilities and providers. In the event of a medical emergency, students will be transported to a nearby hospital.

Prescription Medications

You are responsible for safely storing and taking your own prescription medication. If you are not accustomed to managing your own medication, you should work with your parents/guardians to determine the best approach to do so during the program. All students who are taking prescription medications should bring their prescribed medication in its original container and a copy of their prescription. Having a copy of the original prescription will enable us to replace medication if needed. Students with life-saving asthma and anaphylaxis medications (e.g., inhalers and epi-pens) must keep them on their person at all times.  If your medication requires refrigeration, we will provide access to a refrigerator for the duration of the program.


You should inform program staff as soon as you are not feeling well, and will be asked to self-administer a COVID test and/or take your temperature, among other actions. If you are ill, you will need to be separated from others in the program to lower the possibility of any illness spreading and it is possible you may be asked to make plans to depart. Please note: there may be additional or different protocols implemented by a partner lodging site, field trip or local airport and are dependent on public health guidelines at the time of the program.


You will be automatically enrolled in health insurance and emergency assistance coverage for the duration of the program.


Itineraries are reviewed at the mandatory pre-departure orientation session. You will also receive a detailed itinerary, upon arrival at their program site. Please note; schedules are subject to change.

You are responsible for abiding by all pre-college policies and guidelines while participating in the program. These include policies listed on the policy page as well as any policies shared with you by program staff and instructors. Please review our financial policies, including payment and refund information.

In addition to Brown University’s pre-college policies, you will also be required to follow the guidelines and policies of all of the BEE partner sites, including lodging facilities, museums, transportation companies and other venues hosting your BEE cohort.

For departure, staff will accompany and help students check in to their departing flights at the Barcelona-El Prat Airport between 9 a.m. and Noon (12 p.m.) Central European Standard Time on Friday, July 5, 2024.

Staff will help you find the security checkpoint. Once you are through security, you are responsible for communicating with your parents/guardians and managing your flight home.

You will receive a Course Performance Report from your instructor and you in turn will be asked to complete a course evaluation upon completion of the course. If you successfully complete your program you will receive a digital CeCertificate of Completion. All completion materials including the Course Performance Report will be sent out in September. The certificate will be sent via a secured link to the email address you have on file your listed email address and the Course Performance Report will be made available in your Student Portal.